Project Administrative Assistant
About The Position
As a Project Administrative Assistant for PCL Construction, Inc. in Phoenix, Arizona, you’ll have the opportunity to provide administrative support for a project in a collaborative and fast-paced environment. This role will play an important part in helping the project team stay organized and operate efficiently. We're looking for someone who is adaptable, detail-oriented, and enjoys supporting teams to achieve shared goals. PCL projects are where life happens, where communities connect, careers begin, and progress is made. Regardless of the type of project, we are building something bigger: a future that's inclusive, resilient and full of opportunity. At PCL Construction, Inc., we are committed to creating a workplace where everyone belongs. We value the diverse experiences, identities and perspectives our employees bring. Employment decisions are based on merit, potential and the drive to make a difference, regardless of race, gender, age, ability or background.
Requirements
- High school diploma.
- 1 year of experience in an administrative role or equivalent technical experience.
- Excellent verbal, written and interpersonal communication skills.
- Ability to multitask and adapt to change.
- Ability to act with discretion when handling confidential information.
- Ability to effectively handle difficult situations and remain calm under pressure.
- Ability to develop and maintain effective stakeholder relationships.
- Ability to create, edit, proofread, and format documents/presentations.
- Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.
Nice To Haves
- Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset.
Responsibilities
- Supporting day-to-day operations by performing administrative tasks for manager, department, or team.
- Developing and maintaining customer-focused relationships with all stakeholders.
- Answering telephone calls and taking messages for manager, department, or team members.
- Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
- Assisting with planning meetings and events, including arranging for catering, booking locations, and distributing information.
- Arranging travel, hotel, and car reservations and preparing travel itinerary.
- Ordering office supplies for department as requested.
- Supporting mail distribution and courier requests.
- Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable)
Benefits
- Employee ownership opportunities that build long-term value
- Annual discretionary performance bonuses
- 401(k) with company match
- Industry-leading medical, dental and vision benefits
- Prescription drug coverage and telemedicine services
- Life, AD&D and disability insurance
- Paid parental leave and family care support
- HSA or FSA for healthcare, dependent care and transportation
- Mental health and wellness support, including Employee Assistance Programs
- Career growth pathways, leadership development and mentorship programs
- Access to world-class training through PCL’s College of Construction and professional development courses
- Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
