Administrative Assistant Jobs

About The Position

Requirements

• High school diploma/GED; Associates Degree preferred.
• Bilingual English/Spanish
• Proficiency with Microsoft Office, Excel and Word; willingness to learn program specific databases.
• Familiar with data entry and running reports.
• Strong verbal and written communication skills.
• Strong interpersonal skills and ability to maintain confidentiality.
• Experience working successfully in multi-cultural environments serving vulnerable or underserved populations.
• Friendly and welcoming personality.
• Team player.

Nice To Haves

• One year prior experience as an Administrative Assistant/Office Manager a plus.

Responsibilities

• Assist with overall clerical and administrative functions including handling mail, timekeeping, scanning, photocopying and scheduling appointments and meetings.
• Responsible for case record filing and maintenance; preparing of open and closed files.
• Maintain supplies; handle purchasing requests.
• Maintain accounts payable and accounts receivable.
• Reconcile purchase card and petty cash accounts; expense reimbursement requests, metro card requests.
• Establish, maintain and revise record keeping and filing systems.
• Provide casework support for concrete case management tasks, e.g. rent arrears, utility shut off, furniture assistance for families as needed.
• Conduct assessment of financial resources for families as needed.
• Gathering resources for clients (i.e. camps, vocational/alternative school settings, housing information, recreational activities, etc.).
• Manage facility related accounts and concerns.
• Data entry as assigned.
• Assist to maintain training databases and run reports.
• Liaise with other agency departments including IT, business operations, finance, training and HR.
• Coordinate events and special projects as requested.
• Carry out other assignments as deemed appropriate and necessary to the functioning of the Department as requested.