Legal Administrative Assistant - Commercial Real Estate
About The Position
Harris Beach Murtha is seeking a Legal Administrative Assistant to join their Commercial Real Estate team in Ithaca, NY. This role will primarily focus on matters involving buyers and sellers, institutional lenders, realtors, attorneys, paralegals, and others in the sale and purchase of residential and commercial real estate. The ideal candidate will have administrative assistant experience, preferably in a law firm setting, and experience with commercial and/or residential real estate. A high school diploma or equivalent, strong communication and organizational skills, and proficiency in MS Office are required.
Requirements
- 1-3+ years of administrative assistant experience
- High school diploma or equivalent
- Exceptional oral and written communication, and organizational skills
- Proficiency with MS Office, including Word, Outlook and Excel, and able to efficiently use technology resources
- Ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office setting
- Comfortable working in the office every day
Nice To Haves
- Law firm experience
- Experience with commercial and/or residential real estate
Responsibilities
- Prepare and process legal papers and documents requiring knowledge of legal format, terminology and procedures
- Handle incoming and outgoing mail, date stamp and distribute promptly upon receipt
- Coordinate conferences, meetings and appointments for attorneys and clients including conference room scheduling and preparation of materials
- Manage documents associated with buying/selling/financing real estate involving firm clients
- Coordinate/order updates of title documents, tax searches, survey maps and any other due diligence needed for transactions, as appropriate
- Follow-up with clients to schedule appointments and obtain signatures on various documents
- Coordinate work through word processing, copying and messenger services for the prompt production and delivery of documents, including hand deliveries within a four-block radius of the office, if appropriate/as necessary
- Process check requests, invoices and attorney expense reimbursement requests
- Communicate with in-house counsel for the client, counsel for the other party, realtors and clients concerning their transaction’s status and developments
- Prepare title insurance based on attorney review
- Assist with other duties as needed
Benefits
- Salary information will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
