Administrative Assistant Jobs

About The Position

Requirements

• Experience with workflow systems, CRM platforms, project tracking tools, and document management software required.
• Comfortable learning and working in several software programs throughout the day to complete tasks.
• Strong organizational and time-management skills
• Excellent written and verbal communication
• High attention to detail and strong follow-through
• Professionalism, sound judgment, and problem-solving abilities
• Ability to manage multiple priorities and work both independently and collaboratively

Nice To Haves

• Experience in public accounting, tax, financial services, legal, or other professional services environments preferred

Responsibilities

• Greet clients that come into the office, answer phones, direct calls and inquiries
• Assist clients with portal access, e-signatures, and tax return delivery
• Monitor outstanding items and follow up proactively
• Provide professional, responsive, and client-focused service
• Maintain clear communication and accurate expectations throughout the client experience
• Facilitate tax return processing, filing coordination, e-signature tracking, and delivery procedures
• Support administrative operations as needed
• Support team members during both standard and peak tax seasons
• Process payments and record transactions in AR software

Benefits

• Competitive pay based on experience and contribution
• Bonuses
• 48+ Bonus: Any hours worked in excess of 48 per week are paid at your hourly rate. This bonus is paid monthly with regular wages.
• Client Referral Bonus: You will receive 15% of collections (adjusted for realization) for the first three years on each new client referred. This is paid with Payroll in May of each year.
• Employee Referral Bonus: Refer an employee and receive a $2,500 bonus after they complete 90 days of employment.
• Vacation: 120 hours annually, accrued monthly. (Prorated initially)
• Sick Leave: 40 hours annually, provided in lump sum at the start of each year. (Prorated initially)
• Paid Holidays (12 total): New Year's Day, The Friday after the April deadline, Memorial Day, Independence Day, Labor Day, The Friday after the October deadline, The Wednesday before Thanksgiving, Thanksgiving Day, The Friday after Thanksgiving, Christmas Eve, Christmas Day, and one discretionary day set by the firm each year.
• Flex Time: Flex time lets you step away for occasional appointments without using sick or vacation, as long as the time is made up in the same Sunday-to-Saturday workweek.
• Half-Day Fridays: From the second Friday in May through the second Friday in August, the office closes at noon on Fridays, giving the option to work a compressed schedule while still meeting a 40hr week.
• Medical & Dental: 100% employer-paid coverage for medical, dental, vision, and prescriptions. Dependents may enroll via payroll deductions.
• Long-Term Disability: 100% employer-paid via reimbursement.
• Oregon Paid Family Medical Leave: Firm covers 100% of both employer and employee portions.
• Short-Term Disability & Life Insurance: Available at employee cost via payroll deduction.
• 360 Recognition Program: Give and receive monthly kudos that can be redeemed for gift cards or other custom awards.
• Firm Mobile Apps: BambooHR, Outlook, Slack IMs, Desk Phone Extension, and 2-factor MFA.
• Cell Phone Reimbursement: $40 monthly (non-taxable) for business use of personal cell phones.
• 401K Retirement Plan: Eligible to enter the plan after 1000 hours of service, with plan entry each quarter. A Firm match of up to a 4% will apply.
• Professional Development Support: Includes up to $1,200 CPA/EA exam reimbursement and 100% firm paid required CPE/licensing/OSCPA dues.
• Ai and Industry Research Tools: A full suite of industry resources including multiple Ai platforms are available for all staff.
• Along with your issued laptop, a docking station, 3 monitors, and mouse/keyboard, web cam, and speaker/mic are provided for both your workplace in the office and your home office.