Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• High School Diploma or High School Equivalency Diploma.
• At least Two (2) years of proven experience as an Administrative Assistant or Office Admin Assistant.
• Working knowledge of general office equipment, such as printers, scanners, and fax machines.
• Computer literacy including proficiency in Microsoft Office Suite.
• Excellent time management skills and the ability to prioritize work and multi-task.
• Some flexibility is needed and willingness to stay past the normal shift and/or adjust the schedule to meet tight deadlines.
• Excellent written and verbal communication skills.
• Comfortable with routinely shifting demands.

Nice To Haves

• Some College preferred.

Responsibilities

• Communicates regularly with management and operational staff.
• Maintains calendars for supervisory staff, sets up appointments, schedules meetings, and coordinates schedules for the department.
• Maintains accurate work and appointment schedules.
• Coordinates meetings and prepares necessary documents, including agendas, amenities, and set-ups.
• Creates agendas and records notes for the interdisciplinary team’s weekly conference.
• Maintains all employee files, including memos and evaluations.
• Types and word-processes facility reports, documents, memos, and correspondence.
• Maintains appropriate department files of reports, correspondence, and memos.
• Maintains the facility’s electronic files.
• Develops and maintains a filing system for facility documents.
• Prepares folders for new files and files folders in a timely and correct manner.
• Retrieves files upon request.
• Answers phones professionally, screens calls, directs calls to the appropriate person, and takes accurate messages.
• Orders office and program supplies.