Admin Jobs

About The Position

Requirements

• Thorough knowledge of agency and division policies and procedures, office terminology and equipment.
• Ability to understand and perform complex written and verbal directions.
• Professional, personable and responsive to the needs of staff, partners and families.
• Clerical aptitude, mental alertness, good judgment, courtesy and tact are required.
• Ability to read, analyze and interpret general business periodicals, professional journals and software procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from supervisory staff, customers, vendors and general public.
• Ability to solve practical problems and deal with a variety of concrete variables.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Demonstrates knowledge of administrative processes and procedures, leadership, dependability.

Nice To Haves

• Associates or comparable two (2) year degree in Business Administration, or comparable five (5) years supervisory and office management experience.

Responsibilities

• Analyzes and organizes all office operations and procedures such as: preparation of third-party billing, department information management, filing systems, requisitions, transportation, petty cash and other clerical services.
• Reviews clerical and billing records to ensure completeness, accuracy, and timeliness; organizes and collates quarterly CSBG report; prepares budget reports and other monthly and or grant reports as needed.
• Collaborates and cooperates with all staff to ensure high productivity and performance.
• Maximizes office productivity through proficient use of appropriate computer software applications.
• Prepares a variety of correspondence such as: detailed program activity summaries and reports.
• Maintains accurate and updated files on contracts, department agreements and general program information.
• Responsible for proofreading all printed materials.
• Reviews the submission of all purchase orders to ensure compliance with CAO fiscal policy and procedures and for total inventory of all purchases.
• Oversees all phases of office management.
• Assists in updating manuals, procedures and other program materials as needed.
• Demonstrates a positive work ethic and maintains confidentiality in appropriate program areas.
• Assumes a leadership role in providing a positive office climate.