Admin Svcs Specialist II

General Dynamics Ordnance & Tactical Systems•St Petersburg, FL

3d•Onsite

About The Position

Supports general business operations by providing various administrative support activities as a generalist or in a combination of Disciplines in the Administrative Services Function. This position reports to the Sr. Vice President of HR and will have opportunity to closely work with other HR team members performing a variety of administrative and HR tasks to support the Human Resources Department. General Profile Requires working knowledge and experience in own job discipline and broadens capabilities Continues to build knowledge of the company, processes and customers Performs a range of assignments related to job discipline Uses prescribed guidelines or policies in analyzing situations Receives a moderate level of guidance and direction Consistent exercise of discretion & judgment Essential Functions Provides multi-faceted administrative support and assistance to ensure effective use of leadership's time and productive interactions with staff and the public. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. Manages leaderships schedules, meeting preparations, follow-up tasks, and complex travel arrangements. Conducts research and information gathering on behalf of upper management and prepares summaries and reports. Develops positive and strategic relationships at all levels of the organization. Uses discretion, judgment, and knowledge of the organization to facilitate leadership's activities and maintain confidentiality. May be responsible for directing and deploying support staff or other resources. Additional Responsibilities Manages SVP’s calendar and schedules meetings Coordinates event logistics such as facilities, catering, invitations, speakers, & budget Supports HR projects Prepares SVP’s meetings including agendas, notices, & minutes Monitors and maintains business unit documents & records Prepares and files legal documents with government agencies Manages complex travel plans & itineraries and completes expense reports

Requirements

Associate's Degree and 2-4 years' experience OR Equivalent Combination of Relevant Education &/or Experience
Proficient in Microsoft Office (Excel, Word, PowerPoint)

Nice To Haves

Bachelor's Degree
Business or related discipline preferred.
Oral and Written Communication Skills.
Problem-Solving Skills.
Business Communications.
Call Screening.
Document Preparation.
Drafting Correspondence.
Meeting Minutes.
Meeting Scheduling and Logistics.
Reception and Gatekeeping.
Records Management.
Spreadsheets.

Responsibilities

Provides multi-faceted administrative support and assistance to ensure effective use of leadership's time and productive interactions with staff and the public.
Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people.
Manages leaderships schedules, meeting preparations, follow-up tasks, and complex travel arrangements.
Conducts research and information gathering on behalf of upper management and prepares summaries and reports.
Develops positive and strategic relationships at all levels of the organization.
Uses discretion, judgment, and knowledge of the organization to facilitate leadership's activities and maintain confidentiality.
May be responsible for directing and deploying support staff or other resources.
Manages SVP’s calendar and schedules meetings
Coordinates event logistics such as facilities, catering, invitations, speakers, & budget
Supports HR projects
Prepares SVP’s meetings including agendas, notices, & minutes
Monitors and maintains business unit documents & records
Prepares and files legal documents with government agencies
Manages complex travel plans & itineraries and completes expense reports