Admin Jobs

About The Position

Requirements

• A bachelor’s degree in Business Administration, Communication, Engineering, Science, Information Systems/ DataAnalytics or other related discipline
• 3 years’ work experience, preferably with funding programme management or business operation/administration
• A self-starter with outgoing personality and positive attitude, organized, result-oriented, strong analytical thinking with planning ability and able to work effectively with different level of people
• Good team player with strong sense of responsibility and excellent multitasking abilities
• A good command of spoken and written English and Chinese including Mandarin

Nice To Haves

• Prior exposure in biotech industry is an advantage
• Good track record in process improvement, implementation and enhancement of IT system with knowledge in compliance is a plus
• Candidate with less experience will be considered for lower position.

Responsibilities

• Provide operational and administrative support for the IncuBio Programme (Life and Health Technology)
• Coordinate the application process and panel assessment/milestone meetings including handling applications, inviting assessment panel members and arranging admission panel meetings / milestone meetings, and serving as secretary for key meetings with accurate minutes and follow‑up
• Ensure accurate documentation, proper filing and record-keeping, and maintain appropriate internal controls to support compliance with programme guidelines and internal policies
• Consolidate, monitor, and analyze operational data, and support the preparation of datasets, reports, and materials for management reviews, reporting exercises, and performance tracking
• Handle and respond to programme‑related enquiries in a timely and professional manner
• Support programme enhancement initiatives, including process improvement, workflow streamlining, customer experience enhancement, and coordinating and supporting IT system development
• Assist in any other duties as assigned

Benefits

• Unique Work.Live.Play.Learn culture in Hong Kong’s largest Innovation & Technology ecosystem
• 5-day work week
• attractive annual leave
• additional special leave
• Medical benefits including dental and annual check-up from Day-1, with extended coverage to dependent(s)
• Professional training and career advancement opportunities
• Accessible to various bus service with network across different locations in HK