Accounting Manager Jobs

About The Position

Requirements

• Strong knowledge of Generally Accepted Accounting Principles (GAAP), including practical experience with journal entries, accounts payable, accounts receivable, monthly close, payroll posting, financial reporting, and cost allocation.
• Minimum of five (5) years of related accounting and payroll experience, including at least two (2) years in a supervisory capacity.
• Proven supervisory experience managing accounting or payroll staff, including hiring, training, coaching, and performance oversight.
• Demonstrated experience with payroll processing, including directing payroll operations, reconciling payroll data, and working with third-party payroll providers.
• Proficiency with accounting and financial software, including experience using Excel and BlackBaud or similar systems.
• Advanced proficiency in Microsoft Excel and Microsoft Word, and strong overall MS Office and Windows skills.
• Ability to write, maintain, and support financial and payroll reports and queries using appropriate reporting tools.
• Strong financial reporting skills, including preparation and review of monthly close activities, reconciliations, and journal entries.
• Experience with budgeting, audit support, and cost allocation processes.
• Excellent oral and written communication skills, with the ability to convey complex financial information clearly to non-financial stakeholders.
• Strong customer service orientation and the ability to build effective working relationships across departments.
• Excellent organizational skills with the ability to manage multiple priorities, meet deadlines, and proactively address issues.
• Demonstrated ability to exercise sound judgment in performing financial projections and decision-making.
• Ability to supervise staff effectively, provide constructive feedback, and foster a collaborative team environment.
• Knowledge and understanding of federal and state laws governing funding and payroll-related regulations.
• Strong mathematical skills and the ability to calculate, interpret, and apply mathematical concepts in financial analysis.
• Ability to work onsite full-time in an office environment.

Nice To Haves

• Bachelor’s degree in Accounting, Finance, Economics, or Business Administration required; in lieu of a degree, a minimum of fifteen (15) years of experience in an Accounting or Payroll Manager position is required.
• Familiarity with accounting software systems beyond Excel and BlackBaud is preferred.
• Experience overseeing transitions between payroll systems, such as to Paycom or similar platforms, is beneficial.
• Experience working with third-party payroll providers and managing interfaces for withholdings and garnishments.
• Demonstrated ability to design and deliver training for timekeepers or staff involved in time and attendance processes.
• Experience in environments with a strong mission-driven or family-oriented culture is a plus.
• Proactive mindset with the ability to identify process improvements and implement best practices in accounting and payroll operations.

Responsibilities

• Oversee all core accounting functions, including payroll, accounts receivable, accounts payable, general ledger journal entries, and monthly and annual close processes.
• Develop and maintain accounting policies and procedures that meet current and future organizational needs.
• Ensure financial reporting tools, processes, and internal controls are in place, functioning effectively, and aligned with GAAP.
• Verify that all applicable entries related to monthly and annual close are accurately prepared and posted.
• Review preparation of monthly cost allocations, depreciation, accrued payroll, accrued vacation, indirect entries, and all reallocation entries associated with completed personnel action forms.
• Approve and post all monthly journal entries prepared by the Staff Accountant and Accounts Receivable Specialist.
• Manage the efficient operation of timekeeping processes and systems by evaluating current procedures, recommending and implementing process improvements and system modifications, and ensuring compliance with applicable rules and regulations.
• Review time and attendance logs for accuracy and compliance, and address discrepancies as needed.
• Develop, implement, and administer training plans for timekeepers and provide ongoing support for timekeeping inquiries.
• Monitor the use of timekeeping mechanisms with attention to cost, efficiency, and emerging methods or technologies.
• Direct the processing of payroll to ensure timely, accurate payroll production and appropriate checks and balances.
• Identify, resolve, and communicate payroll issues, coordinating with internal departments and external organizations involved in payroll-related interfaces and withholdings.
• Process payroll as needed in the absence of the Payroll Coordinator to maintain continuity of operations.
• Serve as the primary point of contact for vendors regarding wage garnishments and ensure garnishments are processed and responded to in a timely manner, especially in the Payroll Coordinator’s absence.
• Write, maintain, and support a variety of reports and queries using appropriate reporting tools to meet ongoing internal customer needs.
• Assist in the development and standardization of recurring financial and payroll reports.
• Help maintain data integrity across financial and payroll systems by running queries, analyzing data, and resolving discrepancies.
• Prepare payroll journal entries after transmission of payroll data and ensure all amounts reconcile to the third-party payroll provider’s records.
• Stay current with all applicable federal, state, and local regulations and laws governing payroll and related compliance matters, and ensure organizational adherence.
• Ensure timely and accurate financial reporting and maintain all accounting records in accordance with GAAP.
• Provide the Chief Financial Officer (CFO) and senior leadership with timely, relevant financial information to support decision-making.
• Lead the hiring, training, and retention of competent accounting staff to support departmental objectives.
• Provide coaching, guidance, support, and professional development opportunities to accounting staff to enhance performance and engagement.
• Drive continuous improvement of accounting and financial systems and processes to achieve best practices, efficiency, and high-quality output.
• Ensure that accounting staff deliver a high standard of teamwork, customer service, and cross-departmental collaboration.
• Exercise sound judgment in performing financial projections and analyses to support planning and budgeting activities.
• Collaborate with internal and external stakeholders during audits and support budgeting and cost allocation activities as needed.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)