Specialist, Accounts Payable

CAMPBELL OIL COMPANY INC•Elizabethtown, NC

40d•Remote

About The Position

The Accounts Payable (AP) Specialist manages the invoice-to-pay cycle, maintains vendor relationships, and ensures financial accuracy and compliance. The role requires strong attention to detail, analytical skills, and the ability to work efficiently in high-volume environments. This role plays a critical part in maintaining the financial integrity of the organization while fostering positive relationships with vendors and internal stakeholders.

Requirements

Proficiency in accounting software, Microsoft Office Suite (especially Excel), and AP automation tools, and the ability to learn an enterprise resource planning (“ERP”) application.
Strong understanding of general ledger and AP processes.
Knowledge of tax rules, internal controls, and GAAP.
Experience with AP automation tools and invoice processing platforms.
Excellent attention to detail and accuracy in data entry.
Strong organizational and time management skills, with the ability to prioritize tasks.
Effective communication and interpersonal skills for vendor and team interactions.
Ability to troubleshoot invoice discrepancies.
Identify process bottlenecks and recommend improvements.
Clear communication with vendors and internal teams.
Ability to maintain professionalism under pressure.
1-3 years of experience in Accounts Payable or related finance roles.
Demonstrated accuracy in high-volume invoice processing.

Responsibilities

Review, verify, and process invoices for payment in accordance with company policies and procedures.
Ensure accuracy in coding and approval workflows.
Prepare and execute payment runs, including checks, ACH transfers, and electronic payments while adhering to payment terms and schedules.
Serve as the primary point of contact for vendor inquiries related to invoices, payments, and account discrepancies.
Resolve issues promptly and professionally while maintaining strong relationships.
Support monthly reconciliations of accounts payable transactions, month-end closing activities, including accruals and ledger reconciliation, and supplier statements ensuring all transactions are accurately recorded, and discrepancies are addressed.
Maintain accurate records of all accounts payable transactions, including invoices, payment documentation, master data, and vendor files/communications.
Generate reports on accounts payable activity, aging reports, and cash flow forecasts to assist in financial planning and decision-making.
Ensure compliance with relevant financial regulations and company policies, maintaining appropriate documentation for audits.
Identify opportunities for process improvements within the accounts payable function to enhance efficiency and accuracy.