Specialist, Accounts Payable

CAMPBELL OIL COMPANY INC•Elizabethtown, NC

40d•Hybrid

About The Position

Campbell Oil Company – Accounts Payable Specialist Join us as we grow together personally and professionally! Four generations of family leadership continue to make it our vision to leave people better than we found them. We are more than an oil company, convenience store or restaurant, we are family! We are improving the lives of those we touch every day by valuing the customer, caring for our 1000+ team members, and supporting our communities that we are honored to serve. Job Summary An Accounts Payable (AP) Specialist manages the invoice-to-pay cycle, maintains vendor relationships, and ensures financial accuracy and compliance. The role requires strong attention to detail, analytical skills, and the ability to work efficiently in high-volume environments. This role plays a critical part in maintaining the financial integrity of the organization while fostering positive relationships with vendors and internal stakeholders.

Requirements

Proficiency in accounting software, Microsoft Office Suite (especially Excel), and AP automation tools, and the ability to learn an enterprise resource planning (“ERP”) application.
Strong understanding of general ledger and AP processes.
Knowledge of tax rules, internal controls, and GAAP.
Experience with AP automation tools and invoice processing platforms.
Excellent attention to detail and accuracy in data entry.
Strong organizational and time management skills, with the ability to prioritize tasks.
Effective communication and interpersonal skills for vendor and team interactions.
Ability to troubleshoot invoice discrepancies.
Identify process bottlenecks and recommend improvements.
Clear communication with vendors and internal teams.
Ability to maintain professionalism under pressure.
1-3 years of experience in Accounts Payable or related finance roles.
Demonstrated accuracy in high-volume invoice processing.

Nice To Haves

Bachelor's degree in Accounting, Finance, or Business Administration preferred.

Responsibilities

Invoice Processing: Review, verify, and process invoices for payment in accordance with company policies and procedures. Ensure accuracy in coding and approval workflows.
Payment Management: Prepare and execute payment runs, including checks, ACH transfers, and electronic payments, while adhering to payment terms and schedules.
Vendor Relations: Serve as the primary point of contact for vendor inquiries related to invoices, payments, and account discrepancies. Resolve issues promptly and professionally, while maintaining strong relationships.
Reconciliation: Support monthly reconciliations of accounts payable transactions, month-end closing activities, including accruals and ledger reconciliation, and supplier statements, ensuring all transactions are accurately recorded, and discrepancies are addressed.
Record Keeping: Maintain accurate records of all accounts payable transactions, including invoices, payment documentation, master data, and vendor files/communications.
Reporting: Generate reports on accounts payable activity, aging reports, and cash flow forecasts to assist in financial planning and decision-making.
Compliance: Ensure compliance with relevant financial regulations and company policies, maintaining appropriate documentation for audits.
Process Improvement: Identify opportunities for process improvements within the accounts payable function to enhance efficiency and accuracy.