Specialist Accounts Payable

Enterprises•Bentonville, AR

About The Position

Walton Enterprises is seeking a skilled, highly motivated, and entrepreneurial Specialist, Accounts Payable to provide financial, administrative, and clerical support across multiple business entities. The role ensures that payments and expenses are processed accurately and efficiently by reviewing invoices and supporting documentation, maintaining vendor and payment records, supporting tax and compliance activities, and contributing to reliable accounts payable operations. The Specialist supports daily accounts payable operations, including invoice processing, payment preparation, financial recordkeeping, and tax reporting and compliance. The role works with internal teams and vendors to resolve discrepancies, ensure timely and accurate payments, and identify opportunities to improve process efficiency. The position is in the Accounting Department and reports to the Manager, Accounting. Work is generally performed in a standard office or remote office environment. Walton Enterprises supports the personal, philanthropic, and business activities of the Walton family. Its Accounting Department provides accounts payable, accounts receivable, investment accounting, and grants administration services to family households, Walton Enterprises, and the Walton Family Foundation. The organization describes itself as family-led and values trust, mutual respect, inclusion, and the contributions of people with different backgrounds and viewpoints. It is an equal opportunity employer committed to a workplace free of discrimination and harassment. Offers are contingent on successful completion, where permitted by state law, of a confidentiality agreement and background check. The employee must provide proper identification verifying eligibility to work in the United States on the first day of work. Duties and responsibilities may change based on business needs.

Requirements

High school diploma or equivalent; an equivalent combination of education and directly related experience may be considered.
At least 2 years of professional accounts payable, bookkeeping, or related accounting support experience.
Working knowledge of bookkeeping practices and basic accounting principles.
Experience using Microsoft Dynamics 365 Business Central, SharePoint, or comparable accounting and document-management systems.
Proficiency with Microsoft Office applications, including Excel, Word, Access, and Outlook.
Experience verifying vendor information and maintaining vendor records accurately.
Ability to handle sensitive banking, tax, financial, and vendor information confidentially and with discretion while following internal controls and fraud-prevention procedures.
Ability to identify inconsistencies, investigate issues, and escalate potential risks appropriately.
Strong organizational and time-management skills, adaptability to changing priorities, and ability to manage multiple tasks in a fast-paced, deadline-driven environment.
Ability to perform accurate, high-volume data entry with strong attention to detail.
Excellent verbal and written communication skills and a professional, customer-focused approach.
Ability to accurately review financial documents and follow established approval and control procedures.
Integrity, discretion, accountability, sound judgment, collaboration, and a practical service orientation.
Working knowledge of accounts payable operations and invoice processing, payment processing by check and wire transfer, GAAP, 1099 and W-9 documentation, tax payment support, finance and accounting systems, Microsoft Excel and Office, vendor communication, discrepancy resolution, and process improvement.
Working knowledge of related accounting processes, including accounts receivable and financial reporting.

Nice To Haves

Associate degree in Accounting, Finance, Business Administration, or a related field.
Experience collecting and validating W-9 forms and vendor tax documentation.
Experience processing international payments in compliance with company policies and applicable regulatory requirements.

Responsibilities

Review invoices for accuracy, appropriate approval, and supporting documentation, and enter information into the accounting system.
Prepare supporting schedules for 1099 reporting and complete related due diligence activities.
Coordinate sales and use tax reporting and support accurate and timely payments.
Support loan administration activities, including payment processing and renewals.
Maintain construction project payment records and verify compliance with applicable contracts and payment requirements.
Process travel-related invoices and expense reports.
Prepare checks and initiate wire transfers in accordance with established procedures and approval requirements.
Maintain vendor records, including W-9 documentation and other required payment information.
Assist with property tax assessments and payment processing.
Identify and recommend opportunities to improve accounts payable workflow efficiency and accuracy.
Collaborate with internal teams and vendors to resolve discrepancies and support timely, accurate payments.