INTERNSHIP: Recruiting and Operations Assistant

The Panaro Group • Pewaukee, WI

20h

About The Position

The Panaro Group LLC is seeking a college student for an administratively intensive internship supporting recruiting, operations, sales, and marketing. The intern will work closely with recruiters and firm leadership in a professional services environment, handling time-sensitive and confidential work. The internship runs from November 2026 through March 2027, pays $17 per hour, and requires the intern to live in Wisconsin.

The intern will complete recruiter training and assist with recruiting projects, candidate communications, interviews, applicant tracking systems, and internal databases. The role also supports shared files, data entry, reporting, documentation, client projects, and basic marketing and research activities. The position offers hands-on experience with client work, recruiting operations, systems and workflows, along with training, mentorship, and feedback from experienced professionals.

Requirements

• Currently enrolled in college; Business, Marketing, Communications, HR, or a related field is preferred.
• Strong administrative and organizational skills with high attention to detail.
• Comfortable using the phone and interacting professionally with candidates and internal teams.
• Strong technical skills with Microsoft Office Suite.
• Able to manage multiple tasks and deadlines without constant supervision.
• Professional demeanor and strong business judgment.
• Able to handle confidential information responsibly.
• Must live in Wisconsin.

Nice To Haves

• Experience or coursework in marketing, marketing tools, and content is strongly preferred.
• Enrollment in a Business, Marketing, Communications, HR, or related college program is preferred.

Responsibilities

• Complete the recruiter training program and assist with recruiting projects.
• Schedule phone and on-site interviews using Outlook and shared calendars.
• Conduct initial phone screens using a structured template and accurately document notes.
• Manage candidate communication, follow-ups, and scheduling logistics.
• Update and maintain applicant tracking systems and the internal recruiting database.
• Manage shared folders, documents, and internal files.
• Assist with data entry, reporting, projects, and internal process documentation.
• Support recruiters across multiple client projects with administrative tasks.
• Maintain organization and accuracy across multiple systems and tools.
• Assist with basic marketing tasks, including updating content, organizing materials, and conducting light research.
• Support sales and marketing initiatives through research, list building, or data cleanup.
• Help maintain consistency across documents, templates, and materials.

Benefits

• Hands-on experience supporting real client work in a professional consulting environment.
• Exposure to recruiting operations, systems, and workflows.
• Training, guidance, and hands-on work sourcing and recruiting candidates.
• Practical administrative, technical, and organizational experience.
• Direct mentorship and feedback from experienced professionals.

What This Job Offers

• Career Level: Intern
• Education Level: No Education Listed