Recruiting Operations Assistant

Latham & Watkins LLP • New York, NY

4d • Hybrid

About The Position

The Business Services Recruiting Operations Assistant is an integral part of Latham & Watkins’ Business Services Recruiting team. The role executes a wide range of transactional recruiting requests and provides direct, high-touch support to candidates after an offer, helping ensure a smooth transition and addressing questions or concerns. The position is based in the New York office and may be eligible for a flexible working schedule that includes hybrid and in-office work.

Requirements

• High school diploma or equivalent.
• At least one year of experience in an administrative role.
• Strong problem-solving skills to address and resolve issues arising during recruiting tasks.
• High attention to detail.
• Ability to work in a team environment with a customer-service focus.

Nice To Haves

• Bachelor’s degree or equivalent.
• Experience in operations or recruitment.
• Familiarity with shared services platforms and applicant tracking systems.

Responsibilities

• Facilitate and monitor the U.S. offer and post-offer process, ensuring execution, adherence to region-specific protocols, and timely completion of related tasks.
• Complete recruiting requests, including creating job postings, setting up on-demand video interviews, and answering referral inquiries through ServiceNow.
• Manage recruiting requests from open to closed status by meeting deadlines, actioning requests promptly, understanding client needs, providing timely updates, and accurately completing work in ServiceNow.
• Respond to Business Services Recruiting requests, prioritize them, and escalate complex queries appropriately within the Transactions team and/or BSR Operations vertical.
• Assist with all phases of the global recruiting process, including correspondence with candidates, clients, and BSR team members.
• Protect and maintain highly sensitive, confidential, privileged, financial, and proprietary information retained by Latham & Watkins.

Benefits

• Healthcare, life, and disability insurance.
• A generous 401(k) plan.
• At least 11 paid holidays per year.
• Paid time off that accrues 23 days during the first year of employment and grows with tenure.
• Well-being programs, including mental health services, mindfulness and resiliency resources, medical resources, and well-being events.
• Professional development programs.
• Employee discounts.
• Affinity groups, networks, and coalitions for lawyers and staff.
• Bonuses in recognition of individual and firm performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED