PROJECT COORDINATOR - CREATIVE SERVICES

Tweezerman International•Port Washington, NY

3d•$55,000 - $65,000•Hybrid

About The Position

The Project Coordinator keeps Tweezerman’s creative work moving on time, on brief, and on budget. The role supports the Creative Services team across digital, print and packaging, and photo and video content, as well as cross-functional projects with Brand, Marketing, and International teams. Working closely with the Director of Creative Services and team leads, the Project Coordinator organizes day-to-day creative requests, schedules, and status tracking, and supports rollout and adoption of the team’s new project management platform. Key outcomes include on-time project delivery, clear visibility into project status and team workload, and smooth communication between Creative Services and stakeholders across the business and global regions.

Requirements

Bachelor’s degree required.
2–5 years of project coordination, project management, or traffic management experience, ideally supporting a creative team, in-house studio, or agency.
Proficiency in Microsoft Office.
Working knowledge of the creative process, including design, photo/video production, and packaging timelines.
Strong organizational skills and attention to detail, with the ability to manage multiple projects, priorities, and deadlines simultaneously.
Strong written and verbal communication skills, including the ability to follow up effectively and hold cross-functional partners accountable.
Ability to adapt to changing priorities with a flexible, proactive, and solutions-oriented approach.
Collaborative, team-oriented approach and ability to work effectively with global colleagues across multiple time zones.

Nice To Haves

Degree in Marketing, Communications, Business, or a related field.
Experience in the beauty or consumer products industry.
Hands-on experience with project management platforms such as ClickUp, Wrike, monday.com, or Asana.
Familiarity with Adobe Creative Cloud and digital asset management (DAM) systems.

Responsibilities

Organize incoming creative requests, verify that briefs, deliverables, and deadlines are complete, and escalate gaps to the Director of Creative Services or team leads.
Support the Director of Creative Services and team leads in building and maintaining project timelines for campaigns, product launches, brand collaborations, and packaging projects.
Schedule and prepare weekly creative status meetings, document decisions and action items, and follow up to help keep projects on schedule.
Track team capacity and workload, and flag conflicts and resource needs.
Coordinate review and approval rounds, gather stakeholder feedback, and route it to the appropriate designer or content creator.
Support implementation of the new project management platform, including workspace, template, workflow, and organizational setup.
Help train team members and cross-functional partners on the platform and assist with user access, data quality, and status reporting.
Coordinate with global regions within ZWILLING Beauty Group on content toolkits, asset distribution, and localization requests, maintaining records of versions and approvals.
Support photo and video shoot logistics, including schedules, call sheets, product pulls, sample tracking, and gathering shot-list feedback.
Coordinate with freelancers, agencies, and production partners on timelines, deliverables, statements of work, and purchase orders, and track spending against approved budgets.
Maintain the digital asset library so final assets are correctly named, organized, and easy to share.
Identify creative workflow bottlenecks, recommend improvements, and document team processes and briefing standards.