Creative Project Coordinator

Jeeter • Desert Hot Springs, CA

1d

About The Position

The Creative Project Coordinator manages the daily flow of creative requests through Jeeter's established Asana system, supporting sales, marketing, digital, events, and other departments. This hands-on role requires strong organization, troubleshooting skills, proactive follow-through, and extensive Asana experience. Candidates should understand creative file types, Adobe Creative Suite, and basic web and video production requirements.

This is a full-time, exempt position. The role requires flexibility to work the hours necessary to meet business needs, which may include extended hours, weekends, and holidays. Work schedules and expectations may be adjusted based on operational priorities and organizational demands. Limited travel of up to 10% may be required for meetings, training, conferences, customer visits, or special projects.

Requirements

• At least 5 years in project coordination, creative operations, or creative project management.
• Advanced Asana proficiency, including intake queues, assignments, timelines, and task dependencies.
• Strong organization, communication, troubleshooting, and follow-through across multiple teams.
• Copywriting experience and the ability to write clear creative briefs.
• Familiarity with digital ads, social assets, web banners, video, and event deliverables.
• Working knowledge of print requirements, including bleed, resolution, dielines, and print-ready file formats.
• Hands-on experience using Asana to manage request intake, assignments, timelines, dependencies, revisions, approvals, and final asset delivery.
• Experience developing creative briefs, consolidating stakeholder feedback, and coordinating multiple projects across creative and cross-functional teams.
• Experience coordinating digital, print, web, video, or event deliverables, with working familiarity with Adobe Creative Suite, creative file formats, and production specifications.
• Must be 21 years of age or older.
• Ability to meet the described physical requirements, with or without reasonable accommodation.

Nice To Haves

• Spanish proficiency for collaboration with overseas team members.
• Bachelor's degree in marketing, communications, business administration, graphic design, or a related field; an equivalent combination of relevant education and professional experience will be considered.
• Experience in an in-house creative team, marketing department, or agency.

Responsibilities

• Turn incoming requests into clear creative briefs, confirming deliverables, specifications, deadlines, and requirements before assignment.
• Coordinate assignments with creative leads, ensuring each task has an owner and clear next steps.
• Track requests through assignment, production, revisions, and client delivery.
• Prioritize competing deadlines, identify blockers early, and proactively follow up to keep work moving.
• Keep task details, feedback, approvals, and delivery links current in Asana.
• Consolidate revisions and follow up on outstanding feedback and approvals.
• Confirm approved assets are delivered and accessible before closing tasks.
• Communicate status updates and escalate priority conflicts, capacity concerns, scope changes, and delays.
• Reinforce the established intake process and flag recurring issues to management.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level