Creative Marketing Project Coordinator

CapsLock

1d • Remote

About The Position

CapsLock is a global IT marketing company that develops customer acquisition solutions for B2C clients. The Creative Marketing Project Coordinator supports the creative production pipeline, coordinating a team of 15–25 creative strategists, video editors, designers, and media buyers. The role turns creative requests into structured tasks, coordinates deadlines and handoffs, reviews assets before launch, and tracks creative tests and their outcomes. It also contributes to workflow improvements through AI tools and automation, and participates in brainstorming with opportunities to grow into the creative side of marketing.

Requirements

• Proven ability to manage a high volume of tasks with strict deadlines and accurate tracking.
• Ability to turn requests and ideas into clear, structured tasks.
• Confidence following up with people across teams while maintaining friendly communication.
• Sharp eye for detail when reviewing images, videos, and ad copy.
• Genuine interest in creative marketing and advertising content.
• At least 2 years of experience in operations, project coordination, or process management.
• Hands-on experience with project management tools such as ClickUp, monday.com, Asana, or Trello.
• Practical experience using AI tools such as ChatGPT, Claude, or similar to streamline work.
• Upper-intermediate English (B2) or higher.
• Thrives on structure and building reliable systems.
• Proactive, reliable, and consistent with deadlines.
• Clear, professional communicator.
• Adaptable to shifting priorities in a fast-paced team.
• Curious and motivated to improve processes and contribute ideas.

Nice To Haves

• Experience in a marketing agency, creative production, or e-commerce environment.

Responsibilities

• Convert monthly requests for videos, images, and ad copy into clearly structured ClickUp tasks, including briefs, guidelines, references, and assignments.
• Agree on deadlines with teams and track tasks from request through launch.
• Maintain accurate records of creative tests and their status.
• Communicate daily with creative strategists, video editors, designers, and media buyers.
• Follow up proactively, flag delays and bottlenecks, and help resolve them.
• Release approved assets to media buyers and confirm they are received, launched, and reviewed.
• Review final images, videos, and ad copy against briefs, client guidelines, and technical specifications.
• Catch typos, formatting errors, visual glitches, and visual inconsistencies, including AI-generated artifacts or distorted details.
• Collaborate with team members on final reviews and approvals.
• Maintain structured logs of live assets, assets in testing, and learnings.
• Prepare status updates and reports using automated data and AI tools.
• Document tasks clearly in ClickUp according to team standards.
• Identify repetitive work and use AI tools and automations to streamline workflows.
• Help scale the pipeline to handle 100–350 tasks per month while maintaining accuracy.
• Suggest improvements to task structures, templates, and handoff processes.
• Participate in brainstorming sessions and contribute ideas.
• Turn brainstorm concepts into structured, actionable tasks.
• Build understanding of the creative work and what performs well.

Benefits

• Fully remote work environment.
• Paid vacations.
• Unlimited sick days.
• Learning opportunities, including the Free Books program, workshops, and conferences.
• Coverage of home-office equipment and furniture expenses.
• Medical insurance costs covered.
• Allowance for a flexible fitness program.
• Fun activities and events.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed