Creative Project Coordinator

Sans•Culver City, CA

3d•$80,000 - $90,000•Hybrid

About The Position

The Creative Project Coordinator supports the day-to-day flow of marketing and creative work at Sans, turning strategy into organized, on-brand work that ships on time. The role manages intake and briefs, maintains project-management systems, and coordinates designers, editors, freelancers, agencies, internal teams, and external partners. It combines planning and project coordination, from setting up Asana workflows to organizing production logistics. The position reports to the VP, Brand + Creative and partners with leads across brand, lifecycle, growth, paid, and creative, as well as PR and influencer teams. It is suited to a highly organized, adaptable systems thinker who can turn ambiguity into a clear plan and enjoys supporting creative teams. This is a full-time role based in Culver City, Los Angeles, with in-office work Tuesday through Thursday and remote work Monday and Friday. Applicants must be currently authorized to work in the United States on a full-time basis. The anticipated annual base compensation is $80,000–$90,000, plus a discretionary bonus and equity; compensation depends on experience and local market rates.

Requirements

2–4+ years of experience in marketing project management, marketing operations, or creative/production coordination.
Hands-on experience with Asana or similar project-management tools, including building boards, templates, and workflows from scratch.
Experience coordinating cross-functional teams and external vendors or agencies.
Highly organized systems thinker who builds processes, not just checklists.
Ability to manage multiple workstreams and priorities without losing detail.
Clear, proactive communication with internal and external stakeholders.
Calm under pressure and deadline-driven.
Self-directed and adaptable in a fast-moving environment.
Currently authorized to work in the United States on a full-time basis.

Nice To Haves

Experience supporting production logistics for shoots, campaigns, or launches.
DTC, consumer, or startup experience.
Ability to balance creative and analytical thinking and identify ways to improve processes and execution.

Responsibilities

Maintain the creative asset and production calendar, build campaign and production timelines, schedule key meetings, and keep workstreams and marketing leads aligned on due dates.
Build and maintain Asana boards, templates, and team workflows.
Manage intake and prioritization of creative and marketing requests in partnership with the VP, Brand + Creative; ensure briefs are complete and work is sequenced appropriately.
Coordinate with internal marketing teams and external PR, influencer, freelance, and agency partners to keep projects moving.
Identify and address process or systems gaps as the team scales, and maintain documentation and SOPs.
Coordinate production logistics, including scheduling, call sheets, travel, contracts, and vendor and talent communications, after the creative team has selected talent and location.
Manage post-shoot asset handoff.
Keep stakeholders informed about project status, flag risks early, and ensure work does not slip without notice.