Project Coordinator II

Yulista Solutions•Huntsville, AL

About The Position

Yulista Integrated Solutions LLC is seeking a Project Coordinator II to support project and manufacturing activities, including materials tracking, work orders, project documentation, inventory coordination, reporting, and administrative tasks. The role supports team leadership and Project Managers, handles routine communication with vendors and customers, and may work across multiple projects in a fast-paced, customer-service-oriented environment. This position has no supervisory responsibilities. Overtime may be required, and schedules and tasks may change to accommodate shifting priorities.

Requirements

High school diploma or equivalent.
At least 3 years of experience working specifically in an office environment.
At least 1 year of project-management-related experience.
Ability to pass drug and background screening.
Must be able to obtain a government security clearance.
Intermediate computer skills, especially with Microsoft Office Suite, and ability to learn additional computer skills or software programs.
Beginner knowledge of Microsoft Project and scheduling practices.
Ability to enter data accurately into databases and multitask across multiple projects.
Ability to read and interpret safety rules, operating and maintenance instructions, procedure manuals, and TDP documents.
Ability to write routine reports and correspondence, including correspondence with vendors and subcontractors.
Interpersonal skills to work effectively and cooperatively with all levels of management and staff, and routinely interact with customers, vendors, suppliers, shipping companies, and other external stakeholders.
Professional conduct representing Yulista Integrated Solutions, LLC; trustworthy handling of confidential information; effective oral and written communication; and professional customer service, including active listening, prompt service, and follow-up.
Ability to learn and understand corporate policies and procedures and how they relate to company goals.
Strong problem-solving skills, including the ability to draw conclusions and make recommendations for resolving problems.
Ability to perform basic mathematical computations.
High degree of self-motivation and ability to work independently and multitask.
Ability to use general office equipment such as fax machines, phones, copiers, scanners, and printers.
Ability to follow a process.

Responsibilities

Manage simple to moderately complex Bills of Materials (BOMs) and track materials through receipt.
Prepare, submit, and track work orders for simple to moderately complex manufacturing jobs.
Develop BOMs for simple to moderate projects using required drawings and/or Statements of Work.
Follow company policies and procedures when preparing, collecting, recording, and maintaining project data.
Prepare professional correspondence for vendors and customers as required.
Coordinate inventory control activities with the Property Department.
Support team leadership in carrying out their duties and responsibilities.
Maintain calendars and schedule appointments and/or conference rooms.
Set up and clean up for events and meetings.
Perform general administrative duties, including filing, scanning, photocopying, typing, and data entry.
Prepare project meeting minutes and track action items.
Assist the Project Manager with data queries, enter data into project databases, and track required data outputs.
Research parts, quotes, and commercial-off-the-shelf items for simple to moderately complex BOMs.
Track issued purchase orders and due dates for purchased materials or services, and report delivery-date issues to the Project Manager.
Prepare internal project status reports for the Project Manager or higher management.
Assist in preparing Sole Source Justification documents.
Perform other duties as assigned.