Project Coordinator II

NV5•Portland, OR

13d•$25 - $39•Hybrid

About The Position

The Project Coordinator supports project managers and program managers in the planning, execution, monitoring, and financial administration of projects. This role is responsible for maintaining project schedules, budgets, forecasts, reporting, change management documentation, resource tracking, project setup activities, and project governance processes. The Project Controls Specialist serves as a key partner to project managers by providing timely project data, analysis, and administrative support that enables successful project delivery. Projects may include aerial and field data acquisition, domestic and international data processing, advanced analytics, and reporting. Our insights are used by commercial, electric, oil and gas companies for operations, risk mitigation, and infrastructure development. Our projects maximize benefits and minimize negative impacts on people and the natural environment.

Requirements

Associate's or Bachelor's degree in Project Management, Business Administration, Engineering, Construction Management, Finance, Geography/GIS, or related field.
2+ years of project coordination, project controls, project administration, financial analysis, or PMO experience.
Strong proficiency with Microsoft Excel.
Experience preparing reports and dashboards.
Excellent organizational and communication skills.
Strong attention to detail and problem-solving abilities.

Nice To Haves

Experience supporting engineering, utility, infrastructure, environmental, geospatial, or professional services projects.
Experience with Microsoft 365
Experience with Deltek Vantagepoint
Experience with Power BI
Experience with Smartsheet
Understanding of PMBOK-based project management processes.
CAPM certification or willingness to obtain.
Knowledge of project budgeting and forecasting.

Responsibilities

Assist Project Managers with project setup, budget development, and financial planning.
Monitor project budgets, labor utilization, subcontractor costs, and other direct expenses.
Support monthly forecasting and Estimate at Completion (EAC) updates.
Review project financial reports and identify potential variances or issues.
Prepare cost tracking, earned value, and performance reports.
Assist with invoice preparation and revenue recognition support.
Track purchase orders, subcontract agreements, and project commitments.
Develop and maintain project schedules using approved scheduling tools.
Monitor schedule performance and identify potential delays.
Coordinate schedule updates with project teams.
Prepare milestone status reports and schedule dashboards.
Support critical path and resource-loading analysis where applicable.
Produce project status reports, dashboards, KPI reports, and executive summaries.
Maintain project metrics including: Budget performance, Schedule performance, Resource utilization, Risk status, Change requests, Action item completion.
Support PMO reporting initiatives and portfolio-level analytics.
Assist with project initiation activities including: Project charters, Work plans, Budget setup, Risk registers, Communication plans.
Maintain project documentation and records.
Ensure project artifacts comply with PMO standards and procedures.
Support project audits and quality reviews.
Track project scope changes and change requests.
Maintain change logs and decision registers.
Assist Project Managers in documenting impacts to budget, schedule, and resources.
Coordinate approvals for project modifications.
Support resource demand forecasting and workload planning.
Track staff assignments and utilization.
Coordinate resource requests with project managers and operational leaders.
Identify potential resource conflicts for management review.
Maintain project RAID logs.
Track mitigation actions and issue resolution activities.
Prepare risk reports for project reviews and steering committee meetings.
Escalate concerns to Project Managers as appropriate.
Coordinate project meetings, workshops, and reviews.
Develop agendas and document meeting minutes.
Track action items and follow-ups.
Maintain project collaboration sites and document repositories.
Support proposal transitions and project kick-off activities.