Project Coordinator II

Calista Corporation•Huntsville, AL

About The Position

The Project Coordinator II is a mid-level coordinator who provides administrative support to projects and assists Project Managers and senior Project Coordinators. The role supports project execution through materials and work order tracking, project documentation, vendor and customer correspondence, inventory coordination, meeting administration, database updates, reporting, and research. The position has no supervisory responsibilities and works under the supervision and direction of Senior Project Coordinators, Senior Project Analysts, and the Project Manager. The work takes place in a fast-paced, multitasking, customer-service-oriented environment that requires efficient and effective performance. The employee must adapt to schedule and task changes as priorities shift. Overtime may be required.

Requirements

High school diploma or equivalent.
Three years of task-related work experience.
One year of project-management-related experience.
Ability to pass a drug and background screening.
Must be able to obtain a government security clearance.
Basic computer skills, including Microsoft Office Suite, and ability to learn additional computer skills or software programs.
Ability to enter data accurately into databases.
Ability to read and interpret safety rules, operating and maintenance instructions, procedure manuals, and TDP data.
Ability to write routine reports and correspondence, including correspondence with vendors and subcontractors.
Interpersonal skills to work effectively and cooperatively with all levels of management and staff, as well as external stakeholders such as customers, vendors, suppliers, and shipping companies.
Must represent Yulista Integrated Solutions, LLC professionally and handle confidential information responsibly.
Effective communication skills, including the ability to clearly communicate complex information and present information to a group.
Professional customer service skills, including active listening, prompt service, and follow-up.
Ability to learn and understand corporate policies and procedures and how they relate to Yulista Aviation, Inc.'s goals.
Strong problem-solving skills, including the ability to draw conclusions and make recommendations for resolving problems.
Ability to perform basic mathematical computations.
High degree of self-motivation and ability to work independently and multitask.

Responsibilities

Manage simple to moderately complex Bills of Materials (BOMs) and track materials through receipt.
Prepare, submit, and track Work Orders for moderately complex manufacturing jobs.
Develop BOMs for simple to moderately complex projects using required drawings and/or Statements of Work (SOW).
Follow company policies and procedures when preparing, collecting, recording, and maintaining project data.
Prepare professional correspondence to vendors and customers as required.
Coordinate inventory control activities with the Property Department.
Support team leadership in accomplishing its duties and responsibilities.
Maintain calendars and schedule appointments and/or conference rooms.
Set up and clean up for events and meetings.
Perform general administrative duties, including filing, scanning, photocopying, typing, and data entry.
Prepare project meeting minutes and track action items.
Assist the Project Manager with data queries, enter data into project databases, and track required data outputs.
Research parts, quotes, and commercial off-the-shelf (COTS) items for simple to moderately complex BOMs.
Track issued purchase orders and due dates for purchased materials and services, and report delivery-date issues to the Project Manager.
Prepare internal project status reports for the Project Manager or higher management.
Assist with preparing sole-source justification documents.