Project Coordinator II

Knight Watch•Kalamazoo, MI

1d•Hybrid

About The Position

Knight Watch is a software development and system integration company specializing in video surveillance, access control, intrusion detection, system integrations, HVAC controls, and fire systems. The Project Coordinator II in Kalamazoo partners with Project Managers by organizing warehouse operations and project materials, supporting shipping and receiving, processing project purchases and paperwork, and preparing project handoffs to Foremen. The role helps ensure field teams have the materials and information needed to execute jobs and provides a path toward project management. Knight Watch will train the successful candidate on its processes, systems, and project processing.

Requirements

High school diploma or equivalent.
Strong organizational and communication skills.
Ability to manage multiple tasks and follow through.
Comfort with Microsoft Office, including Excel, Outlook, and Word, and willingness to learn new software.
Ability to lift up to 50 pounds and perform physical warehouse tasks.
Valid driver's license and ability to travel to job sites.

Nice To Haves

Some experience is helpful; specific experience is not stated.

Responsibilities

Receive, inspect, and organize incoming shipments.
Prepare outgoing shipments and assist with returns, warranty items, and defective materials.
Maintain accurate and current inventory records.
Keep the warehouse clean, safe, and organized.
Organize arriving project materials and stage materials and tools for field teams.
Organize packing slips, pick sheets, and job files.
Update Project Managers on material status and missing items.
Process projects so scope, materials, and paperwork are ready before work begins.
Handle project purchasing, including quotes, purchase orders, and order tracking.
Coordinate with vendors about lead times and delivery dates and help resolve discrepancies involving orders, shipments, and invoices.
Hand off projects to Foremen with a clear scope, materials list, schedule, and expectations.
Follow up on project progress and inform Project Managers of status and concerns.
Travel to job sites as needed and assist other departments such as Service and Install when needed.