Project Coordinator II

Yulista Solutions • Huntsville, AL

9d

About The Position

The Project Coordinator II is a mid-level coordinator who provides administrative support to projects and assists Project Managers and senior project coordinators as required. The role supports project management activities, including materials and work-order tracking, project documentation and data management, vendor and customer correspondence, meeting coordination, inventory control, status reporting, and other general administrative duties. The position works under the supervision and direction of Senior Project Coordinators, Senior Project Analysts, and the Project Manager, and has no supervisory responsibilities.

The position operates in a fast-paced, multitasking, customer-service-oriented environment. Adaptability to schedule and task changes is necessary to accommodate changing priorities, and overtime may be required. Candidates must have a high school diploma or equivalent, three years of task-related work experience, and one year of project-management-related experience. They must be able to pass drug and background screening and obtain a government security clearance.

Requirements

• High school diploma or equivalent.
• Three years of task-related work experience.
• One year of project-management-related experience.
• Ability to pass a drug and background screening.
• Must be able to obtain a government security clearance.
• Basic computer skills, specifically with Microsoft Office Suite, and ability to learn additional computer skills or software programs.
• Ability to enter data accurately into databases.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Interpersonal skills to work effectively and cooperatively with all levels of management and staff, and to interact with customers, vendors, suppliers, shipping companies, and other external stakeholders.
• Ability to represent Yulista Integrated Solutions, LLC professionally and handle confidential information in a trustworthy manner.
• Effective communication skills, including the ability to communicate complex information clearly and present information to a group.
• Professional customer service skills, including active listening, prompt service, and follow-up.
• Ability to learn and understand corporate policies and procedures and how they relate to Yulista Aviation, Inc.’s goals.
• Strong problem-solving skills, including the ability to draw conclusions and make recommendations for resolving problems.
• Ability to perform basic mathematical computations.
• High degree of self-motivation and ability to work independently and multitask.
• Ability to request and write routine reports and correspondence with vendors and subcontractors.
• Ability to read and interpret TDP data.
• Ability to adapt to schedule and task changes as priorities change.

Responsibilities

• Manage simple to moderately complex Bills of Materials and track materials through receipt.
• Prepare, submit, and track Work Orders for moderately complex manufacturing jobs.
• Develop Bills of Materials using required drawings and/or Statements of Work for simple to moderately complex projects.
• Follow company policies and procedures when preparing, collecting, recording, and maintaining project data.
• Prepare professional correspondence to vendors and customers as required.
• Coordinate with the Property Department to perform inventory control activities.
• Support team leadership in carrying out its duties and responsibilities.
• Maintain calendars and schedule appointments and/or conference rooms.
• Set up and clean up for events and meetings.
• Perform general administrative duties, including filing, scanning, photocopying, typing, and data entry.
• Prepare project meeting minutes and track action items.
• Assist Project Managers with data queries, enter data into project databases, and track required data outputs.
• Research parts, quotes, and commercial off-the-shelf items for simple to moderately complex Bills of Materials.
• Track issued purchase orders and due dates for purchased materials or services, and report delivery-date issues to the Project Manager.
• Prepare internal project status reports for the Project Manager or higher management.
• Assist in preparing sole-source justification documents.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED