Executive Assistant, Finance

The Executive Assistant role at Alo provides essential administrative and organizational support to the CFO. This position plays a crucial part in ensuring the smooth operation of financial activities, maintaining effective communication among various offices, and facilitating efficient decision-making within the Finance team and across the organization. The responsibilities include managing calendars, preparing documents and reports, handling travel arrangements, serving as a liaison between executives and stakeholders, organizing meetings, managing information and expense reports, and providing project assistance. The ideal candidate should have proven experience in an executive assistant or administrative role, preferably within a finance or corporate environment.

• Manage the CFO calendars, schedule meetings, and coordinate appointments.
• Prepare and organize documents, presentations, and reports for internal and external meetings.
• Handle travel arrangements, accommodations, and itineraries.
• Embrace technology and use company tools to accomplish tasks.
• Serve as a liaison between Finance executives and internal/external stakeholders, filtering and redirecting communications as needed.
• Respond to inquiries, emails, and phone calls in a timely and professional manner.
• Draft and proofread correspondence, memos, and other written communication.
• Attend meetings, take detailed minutes, and distribute meeting agendas and summaries.
• Compile relevant data and materials for meetings, ensuring executives are well-prepared.
• Follow up on action items and deadlines resulting from meetings.
• Organize and maintain electronic and physical filing systems for financial documents and records.
• Ensure the confidentiality and security of sensitive financial information.
• Track and manage expense reports, ensuring accuracy and adherence to company policies.
• Support special finance-related projects by collaborating with cross-functional teams to coordinate project-related activities.
• Prioritize and manage multiple tasks, deadlines, and responsibilities for the CFO.
• Proactively remind CFO of upcoming commitments and deadlines.

• Bachelor's degree preferred
• Proven experience as an executive assistant or administrative role, preferably within a finance or corporate environment.

• Competitive base salary range of $90,000.00 - $110,000.00 per year
• Possibility of performance bonuses and long-term incentives
• Progressive benefits package
• PTO policy
• Mindful movement culture and focus on better living
• Opportunity to make a positive impact on communities
• Essential administrative and organizational support role
• Smooth operation of financial activities
• Effective communication among various offices
• Facilitation of efficient decision-making within the Finance team and across the organization
• Calendar and task management support
• Liaison between Finance executives and internal/external stakeholders
• Drafting and proofreading correspondence
• Meeting support, including minute-taking and agenda distribution
• Information management and confidentiality of sensitive financial information
• Project assistance and collaboration with cross-functional teams
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Ability to handle confidential information with discretion
• Flexibility to adapt to changing priorities and work effectively under pressure
• Strong interpersonal skills and ability to work collaboratively within a team