Accounts Receivable Supervisor
About The Position
The Accounts Receivable Supervisor is responsible for all aspects of accounts receivable associated with IDA contract billings. The role ensures accurate receivable records and supports the Corporate Controller in preparing financial reports related to accounts receivable. This is a hybrid position requiring both onsite presence and remote work, located in Alexandria, Virginia. The Supervisor manages billing and invoicing, collections and cash application, reconciliation and reporting, and the supervision and development of Accounts Receivable staff. The position also participates in financial close activities and performs other duties as assigned.
Requirements
- Five years of experience in government contract billing and collections.
- Experience with Deltek Costpoint, WAWF, VIPERS, and IPP.
- Working knowledge of GAAP revenue recognition and FAR cost principles for cost allowability.
- Proficiency in Microsoft Office, particularly Excel.
- Strong written and verbal communication skills.
- Ability to work effectively in a team environment, manage multiple projects, and adapt to shifting priorities.
- Successful completion of a criminal background check and ability to obtain and maintain necessary security clearances.
- U.S. citizenship required.
Nice To Haves
- Bachelor's degree in Accounting or a related field is preferred.
Responsibilities
- Manage the full-cycle invoicing process for all contract types (CPFF, FFP, and T&M), including preparing invoices and contract-specific supplemental reports.
- Verify that system-generated invoices apply indirect cost loading and fee recognition.
- Oversee electronic invoice submission through customer invoicing systems and collection of billed amounts.
- Establish and maintain consistent billing standards, processes, and templates for Accounts Receivable staff, and draft and update procedures as needed.
- Prepare and approve credit memos and voided invoices.
- Monitor receivable balances and lead collection activities for contracts.
- Ensure cash receipts are accurately and promptly matched to invoices.
- Work with the Contracts Manager and Project Control to issue final invoices before contract closeout deadlines, providing research and guidance as needed.
- Identify differences between IDA and customer records and prepare reconciliations of cumulative billings and payments received.
- Report monthly on Unbilled Receivable balances and explain timing differences between billing and revenue recognition.
- Prepare the monthly invoicing status report and review it with management.
- Participate in financial close and prepare reconciliations for assigned general ledger accounts related to accounts receivable.
- Supervise, train, and develop Accounts Receivable staff, and assign and review their work.
- Perform other duties as assigned.
Benefits
- Comprehensive benefits, including diverse health insurance options.
- 10% employer contribution to retirement.
- Maternity and paternity leave.
- 20 days of paid time off.
- Relocation assistance.
- Eligibility for Public Service Loan Forgiveness due to IDA's non-profit status.
- Professional development, including tuition reimbursement, internal and external trainings, and funding for researcher-pitched projects and publications.
- Options for flex time.
- Employer contribution of $315 per month to commuter benefits.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
