Accounts Receivable Supervisor

State of Indiana•Indianapolis, IN

About The Position

The Accounts Receivable Supervisor maintains and improves the agency’s receivables processes. Responsibilities include managing the accounts receivable accountant, communicating processes with the Treasurer of State, and working with the Budget Controller on standard operating procedures. The position has no standard day-to-day routine and is expected to continually identify ways to improve the area. The role manages transaction workflows, develops and implements procedures, supports accurate reporting and account reconciliation, and may lead an assigned work group. It recruits, onboards, trains, coaches, and evaluates employees. Other duties may be assigned or changed at any time. The position is exempt from overtime compensation. Employees may work more than 75 hours per pay period without additional compensation and must report at least 75 hours per pay period of work and/or paid leave to receive their base biweekly salary.

Requirements

Specialized knowledge of public accounting and auditing principles and practices.
Specialized knowledge of federal and state laws, policies, and procedures related to auditing, accounting, disbursement, payroll, fixed assets, and bookkeeping.
Specialized knowledge of agency programs and software, agency organization, function, and purpose, and automated systems.
Specialized knowledge of State Personnel Department rules, regulations, and policies and the ability to apply them in staff management.
Specialized knowledge of Auditor of State payroll systems and processes.
Ability to analyze and audit accounts, records, transactions, and reports.
Ability to prepare budgets.
Ability to plan and conduct professional and complex research.
Ability to delegate work, set clear direction, and manage workflow.
Ability to give feedback and guidance, provide corrective action, and coach and develop employee skillsets.
Ability to perform essential functions with or without reasonable accommodation.

Responsibilities

Manage workflow to process transactions accurately and promptly.
Prioritize unit work to meet deadlines, including assessing transactions requiring emergency processing.
Implement procedures to automate electronic transfers of funding to eligible employees, vendors, and grantees.
Coordinate with other state agencies, including the Auditor of State’s Office, to support electronic funding transfers.
Ensure accurate reporting of disbursement data through various mediums.
Develop and ensure the writing of unit goals and objectives.
Develop and ensure the writing and implementation of procedures for accounting and balancing accounts in which disbursement checks are written.
Reconcile accounts in which warrants are written.
Recruit, select, onboard, and train employees; clarify role responsibilities and expectations and provide professional development opportunities.
Set expectations, measure progress, provide ongoing feedback, and evaluate employee performance.
Ensure work meets quality standards, deadlines, and proper procedures.
Maintain and improve agency receivables processes, including managing the accounts receivable accountant, communicating processes with the Treasurer of State, and working with the Budget Controller on standard operating procedures.
Continually identify opportunities to improve the area.
Perform other duties, responsibilities, and activities as assigned.

Benefits

Three medical plan options, including prescription coverage, plus vision and dental plans
Wellness Rewards Program with gift card rewards for completed wellness activities
Health savings account with bi-weekly state contributions
Deferred compensation 457(b) account with employer match
Two fully funded pension plan options
Leave policies including 150 hours of paid New Parent Leave, up to eight weeks of paid Childbirth Recovery Leave for eligible mothers, up to 15 hours of paid community service leave, and 180 combined hours of paid vacation, personal, and sick leave
12 paid holidays, or 14 in election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program with covered behavioral health visits
Eligibility as a qualified employer for the Public Service Loan Forgiveness Program
Free parking for most positions
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