Accounts Receivable Specialist

Brown Machine Group•Beaverton, MI

11d

About The Position

BMG is a thermoforming packaging and automation solutions leader focused on a customer-centric approach to designing and building capital equipment machinery, tooling systems, and packaging automation solutions. It is a global organization representing an extensive thermoforming portfolio serving the automotive, medical, electronics, horticulture, food, and process automation industries. The Accounts Receivable Specialist manages daily receivables activities to support accurate financial records and timely cash flow. The role prepares customer invoices, collects payments, and works with sales, purchasing, operations, customers, and vendors to resolve discrepancies and maintain strong financial controls. The specialist ensures accurate customer billing and payment collection in accordance with company credit policies; maintains organized financial records; reconciles account balances; assists with month-end close; and supports audit and reporting requirements. The role also provides backup support to the Accounts Payable Specialist by assisting with vendor invoices and coordinating timely disbursements as needed. The specialist maintains positive customer and vendor relationships and supports accurate, efficient accounting processes.

Requirements

High school diploma or equivalent required.
Strong computer skills, including proficiency in Microsoft Excel and accounting software/ERP systems.
Excellent oral and written communication skills with a customer-service orientation.
Strong organizational skills and high attention to detail.
Ability to work in the United States on a permanent basis; visa sponsorship or support is not available.

Nice To Haves

Some college education in Accounting, Finance, or a related field preferred.
2+ years of Accounts Receivable experience preferred.
Experience within a manufacturing environment preferred.

Responsibilities

Prepare all customer invoices.
Verify that invoices and shipping information are accurate and consistent with the terms of sale.
Assist the Service Department with customer billing.
Prepare credit memos and obtain the required supporting documentation and approvals.
Contact customers regarding payments due and past-due balances.
Coordinate with customers and banks to verify letters of credit and ensure timely receipt of payments under their terms.
Recommend credit limits and credit holds to management, and maintain documentation of credit-limit decisions.
Maintain customer records for invoices, payments, and related issues.
Review freight bills for accuracy.
Reconcile incoming cash and invoicing daily, and maintain and reconcile customer deposits.
Prepare required daily, weekly, and monthly reports on incoming cash and accounts receivable, including forecasts.
Assist shipping and marketing with shipments to ensure accuracy.
Assist with year-end audit requirements.
Participate in special projects and perform other duties as assigned.
Provide backup support to the Accounts Payable Specialist by assisting with vendor invoices and coordinating timely disbursements as needed.
Assist with month-end close and support reporting requirements.