Accounts Receivable Specialist
About The Position
Traffic Safety Supplies, a Helix Traffic Solutions company, is seeking a dependable, organized, and detail-oriented Temporary Accounts Receivable Specialist. The role processes customer payments, maintains accurate accounts receivable records, performs daily reconciliations, supports month-end close activities, and assists customers with billing inquiries while helping ensure timely collections and accurate financial reporting. The position works with Sales, Customer Service, and Operations to resolve account issues and supports compliance with company accounting procedures and internal controls. It also provides general administrative and accounting support as assigned.
Requirements
- Two to three years of Accounts Receivable, Accounting, Bookkeeping, or related office experience preferred.
- Experience with payment processing, collections, and account reconciliations.
- Strong organizational skills and exceptional attention to detail.
- Excellent customer service and communication skills.
- Strong problem-solving abilities and willingness to learn.
- Ability to work independently while contributing to a team environment.
- Proficiency with Microsoft Excel, Word, Outlook, and other Microsoft Office applications.
- High school diploma or equivalent required.
- Dependable and punctual, with a strong work ethic.
- Professional communication skills and a customer-focused approach.
- Ability to prioritize multiple tasks and meet deadlines.
- Trustworthiness and ability to maintain confidentiality of sensitive financial information.
- Adaptability and willingness to learn new systems, processes, and technology.
Nice To Haves
- Experience with NetSuite and Acumatica.
- Associate’s degree in accounting, Finance, or Business.
- Highly organized, with exceptional attention to detail and accuracy.
- Strong analytical abilities.
- Team-oriented, with a positive attitude and willingness to support others.
Responsibilities
- Process customer payments accurately and in a timely manner.
- Allocate daily cash receipts and apply payments to the appropriate customer accounts.
- Prepare and reconcile daily bank deposits and cash receipts.
- Perform daily accounts receivable reconciliations and resolve discrepancies.
- Monitor customer accounts and maintain accurate accounts receivable records.
- Conduct collection efforts on outstanding invoices through phone calls, emails, and written correspondence.
- Contact customers regarding past-due balances while maintaining positive customer relationships.
- Investigate and resolve payment discrepancies, short payments, unapplied cash, and billing issues.
- Respond professionally to customer and client inquiries about invoices, payments, statements, credits, and account balances.
- Prepare customer statements, aging reports, and collection reports as needed.
- Assist with month-end close activities, including reconciliations, reporting, and supporting journal entries.
- Process credit memos, account adjustments, and refunds when appropriate.
- Maintain organized financial records and supporting documentation.
- Work with Sales, Customer Service, and Operations to resolve customer account issues.
- Follow company accounting procedures and internal controls.
- Provide supporting documentation for audit requests.
- Perform general administrative and accounting support duties as assigned.
- Follow company policies and assist with additional duties as assigned.
Benefits
- Competitive pay based on experience.
- Supportive team environment where contributions are valued.
- Opportunity to gain valuable accounting and finance experience.
- Professional development and hands-on experience within a growing company.
- Flexible, collaborative work environment.
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What This Job Offers
Education Level
High school or GED
