Accounts Receivable Specialist

Genius•Los Angeles, CA

8d•$71,000 - $80,000•Hybrid

About The Position

The Accounts Receivable Specialist oversees the order-to-cash process and owns accounts receivable activities. The role has day-to-day and ongoing responsibility for financial transactions and requires attention to detail, strong organization, effective communication, and analytical knowledge of invoicing, collections, and credit analysis. The position is based in Los Angeles. The employee must work onsite at Genius’s Beverly Hills office 3–4 days per week, or as needed, and must be located in the Los Angeles area.

Requirements

At least 3 years of experience in accounts receivable or a similar financial role.
Proficiency with Google Workspace and Microsoft Office, particularly Excel.
Experience with ERP systems; NetSuite is preferred.
Strong customer communication skills by email and phone.
Strong analytical and problem-solving skills.
Excellent attention to detail and accuracy.
Ability to handle sensitive and confidential information discreetly.
Strong communication and interpersonal skills, with the ability to interact professionally with customers and team members.
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
Must be located in the Los Angeles area and able to work onsite in Beverly Hills 3–4 days per week, or as needed.

Nice To Haves

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred.
Experience with NetSuite.

Responsibilities

Review credit applications, obtain trade references, pull credit reports, and recommend credit terms based on findings.
Generate accurate and timely customer invoices.
Ensure payments are received within established terms or payment arrangements.
Verify, classify, compute, post, and record accounts receivable data as part of daily financial transactions.
Reconcile customer accounts independently, investigate discrepancies, and follow up to resolve issues.
Maintain accurate, up-to-date records of accounts receivable transactions and customer communications.
Respond promptly to customer inquiries about billing issues, payment arrangements, and account status.
Facilitate payment of invoices by sending reminders and contacting clients.
Record and apply customer payments made by wire, ACH, check, PayPal, and other methods, ensuring accurate and timely posting to the correct accounts.
Reconcile the accounts receivable ledger monthly to confirm payments are accounted for and properly posted.
Perform daily deposit and posting reconciliation among bank deposits, A/R subledger accounts, and the general ledger.
Develop relationships with internal and external parties.
Generate daily reports detailing accounts receivable status.
Review overdue accounts receivable balances and communicate findings to key stakeholders.
Monitor banking activity for irregularities and identify and resolve discrepancies.
Perform other ad hoc duties as assigned.