Accounts Receivable Specialist

Magnetic Technologies Corporation•Rochester, NY

About The Position

Under the management of the Corporate Controller and Assistant Corporate Controller, the Accounts Receivable Specialist processes invoices, records daily lockbox transactions for all North America business units, and collects receivables for the Rochester business unit. This position serves as the primary contact for corporate and operations personnel on accounts receivable matters and supports the Company’s internal controls over cash and revenue reporting. The role also includes receivables-related account reconciliations and intercompany journal allocations.

Requirements

AAS in Accounting with a minimum of 5 years of recent related experience, or a BS in Accounting, Business Administration, or Finance with a minimum of 2 years of recent related experience.
Experience working with Windows-based ERP systems; manufacturing-environment experience is preferred.
Proficiency in MS Excel, including formulas and pivot tables.
Comfort working in a paperless environment and maintaining multiple organized file folders.
Ability to work independently, self-train, and troubleshoot.
Ability to manage multiple daily tasks in a high-volume, multisite, fast-paced environment.
Detail-oriented, with exceptional organizational, communication, and interpersonal skills.
Ability to manage a large quantity of emails, including remittance advices and internal and external notices and requests across multiple inboxes.
Proactive approach to business and problem resolution, with a focus on continuous improvement and process efficiency.
Team player able to interact and communicate effectively with varied departments.
Familiarity with GAAP and SOX standards for financial reporting and internal controls.

Nice To Haves

Infor Syteline experience is preferred; the current version is 10.0.

Responsibilities

Post daily invoicing.
Retrieve daily receipts through online bank reports and post cash receipts for all North America business units.
Prepare credit memos for the Rochester business unit when needed, including for returns and valid short-pays.
Process credit card payments for North America divisions, including Ecommerce.
Lead collection efforts and audits by researching and retrieving accounting transactions and documentation, and contacting customers about their accounts.
Reconcile accounts receivable subledgers to the General Ledger at month end.
Calculate bad debt reserves for various business units at month end and complete related reconciliations.
Reconcile various bank accounts.
Complete special projects and reporting as needed.
Provide documents requested for internal, external, and SOX audits.