Accounts Receivable Specialist

Finnegan•Washington, DC

8d•$73,000 - $83,000

About The Position

The Accounts Receivable Specialist follows up with clients and attorneys on outstanding receivables, prepares monthly statements and reports accurately within established timeframes, and provides information for reports and monthly forecast projections. The role monitors and reconciles client accounts, resolves payment issues and electronic billing rejections, tracks collections, and communicates progress and unresolved issues to responsible partners, billing attorneys, managers, and relevant departments. The position uses Aderant, Bill Blast, and various electronic billing systems.

Requirements

Associate degree in Accounting or a related field and two years of accounts receivable or collections experience, or at least five years of law firm accounts receivable or collections experience in lieu of a degree.
Proficiency in Microsoft Office Suite, with strong Excel skills.
Ability to master pivot tables and VLOOKUP functionality if training is needed.
Ability to produce accurate, complete reports in a timely manner.
Ability to gather data, compile information, and prepare reports.
Ability to calculate numbers, correct entries, and post to records.
Excellent written and verbal communication and interpersonal skills.
Excellent analytical skills, strict attention to detail, and good judgment.
Ability to work under pressure, meet frequent deadlines, and prioritize multiple tasks.
Openness to leveraging AI to improve efficiencies.

Nice To Haves

Experience in a law firm or professional services environment.
Familiarity with Excel pivot tables and VLOOKUP functionality.
Aderant experience.

Responsibilities

Monitor client accounts receivable agings and contact partners and clients about unpaid accounts.
Respond to client inquiries, identify and resolve legitimate payment issues or possible stall tactics, and escalate matters to management as needed.
Track collection progress in Aderant, schedule tasks, and maintain appropriate client follow-up until payment is received.
Advise responsible partners of collection progress as needed.
Proactively obtain data to collect, monitor, ensure accuracy, and reconcile client accounts.
Work with clients and applicable departments to resolve payment discrepancies, including obtaining client posting instructions.
Work with billing and e-billing departments to resubmit invoices and recommend accounts for write-off as needed.
Monitor electronic invoice processing and adjustments using electronic billing systems and Bill Blast.
Resolve tier 2 electronic billing rejections in a timely manner.
Follow up with managers and attorneys about unresolved and outstanding issues.
Resolve short-payment issues, including contacting clients to collect balances or submitting items for write-off.
Communicate pertinent information to billing attorneys and managers.
Verify submission of electronic invoices to clients using electronic billing systems and Bill Blast.
Perform other duties as assigned.