Accounts Receivable Specialist

Helix Traffic Solutions • Warrenton, VA

6d

About The Position

The Temporary Accounts Receivable Specialist supports accurate and timely accounts receivable operations at a company in Virginia’s traffic equipment and safety supply industry. The role processes customer payments, maintains accounts receivable records, performs daily reconciliations, supports month-end close activities, and helps customers with billing inquiries. It also supports timely collections and accurate financial reporting while following company accounting procedures and internal controls.

Requirements

• Two to three years of Accounts Receivable, Accounting, Bookkeeping, or related office experience preferred.
• Experience with payment processing, collections, and account reconciliations.
• Strong organizational skills and exceptional attention to detail.
• Excellent customer service and communication skills.
• Strong problem-solving abilities and willingness to learn.
• Ability to work independently and contribute to a team environment.
• Proficiency with Microsoft Excel, Word, Outlook, and other Microsoft Office applications.
• High school diploma or equivalent required.
• Dependable and punctual, with a strong work ethic.
• Customer-focused with professional communication skills.
• Strong analytical and problem-solving abilities.
• Self-motivated, with the ability to prioritize multiple tasks and meet deadlines.
• Team-oriented, with a positive attitude and willingness to support others.
• Trustworthy and able to maintain confidentiality of sensitive financial information.
• Adaptable and willing to learn new systems, processes, and technology.

Nice To Haves

• Experience with NetSuite and Acumatica.
• Associate’s degree in accounting, Finance, or Business.
• Two to three years of Accounts Receivable, Accounting, Bookkeeping, or related office experience.

Responsibilities

• Process customer payments accurately and on time, including allocating cash receipts to the appropriate customer accounts.
• Prepare and reconcile daily bank deposits and cash receipts.
• Perform daily accounts receivable reconciliations and resolve discrepancies.
• Monitor customer accounts and maintain accurate accounts receivable records.
• Contact customers about outstanding invoices and past-due balances by phone, email, and written correspondence while maintaining positive customer relationships.
• Investigate and resolve payment discrepancies, short payments, unapplied cash, and billing issues.
• Respond to customer and client inquiries about invoices, payments, statements, credits, and account balances.
• Prepare customer statements, aging reports, and collection reports as needed.
• Assist with month-end close activities, including reconciliations, reporting, and supporting journal entries.
• Process credit memos, account adjustments, and refunds when appropriate.
• Maintain organized financial records and supporting documentation.
• Coordinate with Sales, Customer Service, and Operations to resolve customer account issues.
• Follow company accounting procedures and internal controls.
• Provide supporting documentation for audit requests.
• Perform general administrative and accounting support duties and other assigned duties.
• Follow all company policies.

Benefits

• Competitive pay based on experience.
• Supportive team environment where contributions are valued.
• Opportunity to gain accounting and finance experience.
• Professional development and hands-on experience within a growing company.
• Flexible, collaborative work environment.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED