Accounts Receivable Specialist
About The Position
The Accounts Receivable (AR) Specialist I is an entry-level position responsible for processing customer billings, supporting collections, maintaining accurate accounts receivable records, and assisting with customer account reconciliation. The role performs foundational AR functions such as data entry, invoice preparation, payment application, and documentation management. It works closely with customers and internal departments to support timely, accurate, and professional communication while protecting confidential financial information. The position is primarily sedentary to light work in a professional office environment, with occasional visits to field or construction sites. Site visits may involve exposure to outdoor weather, dust, and construction noise. Work must comply with OSHA and applicable state safety regulations, including use of appropriate personal protective equipment. Reasonable accommodations may be made in accordance with the ADA and applicable laws. Blazey Construction Services is an Equal Opportunity Employer and prohibits discrimination or harassment based on protected characteristics. Employment is at-will and this job description does not constitute a contract of employment.
Requirements
- High school diploma or GED required.
- Strong attention to detail and accuracy in billing and data entry.
- Basic understanding of accounts receivable processes, including invoicing, payment application, and collections.
- Strong communication and customer service skills.
- Ability to work professionally with vendors, customers, and internal departments.
- Strong organizational and time-management skills, with the ability to prioritize tasks.
- Ability to maintain confidentiality of financial and company information.
- Proficiency in Microsoft Excel, Outlook, and accounting software.
- Ability to work independently and as part of a team in a deadline-driven environment.
Nice To Haves
- Associate degree in Accounting, Business, or a related field.
- 1–2 years of accounts receivable, accounting, or administrative experience.
- Construction or project-based accounting experience.
- Knowledge of Texas construction lien law, lien waivers, and releases.
- Experience with Vista, Sage, or similar accounting software.
Responsibilities
- Prepare and process customer invoices according to contracts, billing schedules, and project documentation.
- Review job cost data, purchase orders, and supporting documents for billing accuracy.
- Assist with applying customer payments, including checks, ACH, and wire transfers.
- Maintain accurate accounts receivable files and documentation according to department procedures.
- Communicate with customers about invoice status, missing information, and billing inquiries.
- Support collections by sending statements, following up on outstanding balances, and documenting communications.
- Reconcile customer accounts and research discrepancies with internal departments.
- Assist with lien releases, preliminary notices, and compliance documents as needed.
- Monitor the accounts receivable inbox and respond to internal and external inquiries.
- Assist with weekly and monthly AR reports and data entry.
- Support month-end closing activities, including reconciliation assistance and accrual documentation.
- Coordinate with Project Managers and field teams to resolve billing issues and documentation gaps.
- Comply with internal controls, accounting policies, and audit requirements.
- Support continuous process improvement related to AR workflow and accuracy.
- Perform other related duties as required or assigned; responsibilities may be modified or added based on operational needs and business priorities.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
