Accounts Receivable Specialist

McCarl's LLC • McMurray, WA

8d • Onsite

About The Position

The Accounts Receivable Specialist handles processes within the accounts receivable function, including customer invoicing, payment application, account balance monitoring, and supporting project teams with billing and collections. The role communicates with customers to support timely and accurate payment processing and may supervise accounting or job cost staff, including coaching, training, and performance management of assigned team members.

The position is primarily office-based, with occasional visits to job sites that may involve outdoor exposure. It requires regular computer work and sitting, along with occasional standing, walking, reaching, bending, kneeling, squatting, or crawling, and lifting up to 10 pounds. The office environment generally has ambient temperatures, typical office lighting and equipment, and moderate noise. Personal protective equipment must be used as required by construction safety standards or company policy. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The position may be based in McCarl's Beaver Falls, Warrendale, or McMurray office. McCarl's describes its workplace as focused on customer satisfaction, job performance, and attention to detail, and offers ongoing training, career development, and growth opportunities.

Requirements

• One to two years of accounting data entry or accounts receivable experience.
• Computer skills, including Microsoft Office Suite (Excel, Word, and Outlook).
• Strong proficiency in Microsoft Excel, including pivot tables, lookups, and data analysis.
• Working knowledge of computerized accounting systems that use a job costing module.
• Strong analytical and problem-solving skills with high attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Effective communication skills, including the ability to explain financial concepts to non-financial personnel.
• Strong organizational skills and ability to maintain accurate, detailed records.
• Ability to work independently and collaboratively across departments, or alone or in a team setting.
• Integrity and professionalism in handling confidential information.
• Ability to perform the essential activities and duties satisfactorily, with reasonable accommodations where applicable.

Nice To Haves

• Associate degree in Business, Accounting, or a related field; preferred but not required.
• Experience with Viewpoint Vista or similar construction ERP systems.
• Construction industry experience.

Responsibilities

• Prepare and issue customer invoices based on job progress, contracts, or service completion.
• Maintain accurate billing records in the company ERP system.
• Apply customer payments, including ACH, checks, wires, and credit cards, to appropriate accounts.
• Monitor accounts receivable aging and follow up on outstanding balances.
• Communicate with customers about billing discrepancies and past-due accounts.
• Work with project managers and operations personnel to resolve billing issues.
• Reconcile customer accounts and investigate discrepancies.
• Assist with monthly billing cycles and reporting.
• Generate and distribute customer statements.
• Support collections efforts while maintaining positive customer relationships.
• Maintain documentation related to customer billing and payment activity.
• Assist with lien waivers and other project-related billing documentation as required.
• Perform other duties supporting the Accounting Department and other business departments.
• May supervise and provide direction to accounting or job cost staff.
• Coach, train, and manage the performance of assigned team members.

Benefits

• Yearly discretionary bonus potential in addition to base salary.
• Company-paid medical, dental, and vision benefits for employees and their dependents, based on a preferred plan.
• Company-paid short- and long-term disability, life, and AD&D insurance for employees.
• 401(k) employee contributions eligible from the first day of employment.
• 401(k) employer match and discretionary profit sharing.
• Vacation days based on service level.
• Eight paid company holidays.
• Ongoing training, career development, and opportunities for growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed