Accounts Receivable Specialist
About The Position
The Accounts Receivable Specialist manages high-volume cash application and accounts receivable activities, emphasizing accuracy, timeliness, and customer service. The role processes daily payments, maintains accurate customer account records, reconciles transactions, and supports the accounting team. It is based onsite five days a week at a corporate headquarters in Hammond, Indiana, in a professional office setting. The standard schedule is 8:30 a.m. to 4:30 p.m., with flexibility on start and end times. The six-person accounting team works in a collaborative environment, and the growing organization offers room for advancement and long-term career opportunities. This is a contract-to-hire position.
Requirements
- At least 2 years of accounting or accounts receivable experience.
- Proven experience processing high-volume cash applications.
- Experience accurately applying ACH, check, and credit card payments.
- Experience with daily ACH posting and reconciliation.
- Experience scanning, depositing, and recording checks in an organized manner.
- Ability to match payments to remittance details and reconcile them to invoices and customer accounts.
- Strong understanding of how misapplied cash affects AR aging and customer relationships.
- Ability to identify and resolve discrepancies before they escalate.
- Understanding of basic cash controls and payment-processing timeliness requirements.
- Ability to review and interpret AR aging reports and determine appropriate follow-up actions.
- Strong written and verbal communication skills, including writing clear, professional accounts receivable emails.
- Comfort handling daily transactional volume while maintaining accuracy and attention to detail.
- Ability to multitask, prioritize responsibilities, and meet deadlines in a fast-paced environment.
Responsibilities
- Process daily cash applications, including ACH payments, credit card transactions, and check deposits accurately.
- Record and reconcile daily ACH activity, ensuring transactions are correctly posted and balanced.
- Scan, deposit, and record customer checks.
- Process ACH and credit card payments, matching them to customer accounts and invoices.
- Review and set up new customer accounts, ensuring required information is complete and accurate.
- Review accounts receivable aging reports and follow up with customers regarding past-due balances as needed.
- Monitor and respond promptly to accounts receivable email requests with clear, professional communication.
- Maintain and update customer account information for accuracy and completeness.
- Reconcile payments to invoices and customer accounts, identifying and resolving discrepancies.
- Apply basic cash controls and meet payment-processing timeliness requirements.
- Communicate professionally and service-orientedly with customers about payment questions and account status.
- Collaborate with internal teams on account issues and escalate matters to the Accounting Manager when necessary.
- Use AR aging reports to identify trends, determine follow-up actions, and support collections efforts.
- Assist the Accounting Manager with additional accounts receivable and accounting tasks as needed.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Critical illness, accident, and hospital coverage
- 401(k) retirement plan with pre-tax and Roth post-tax contributions
- Voluntary life insurance and AD&D coverage for employees and dependents
- Short- and long-term disability coverage
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time off and leave, including PTO, vacation, or sick leave
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What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
