Accounts Receivable Specialist

Kelvion Products•Catoosa, OK

21d•Onsite

About The Position

Responsible for supporting day-to-day accounts receivable functions, including customer invoicing, cash application, collections, account reconciliation, and resolution of billing and payment discrepancies. Ensures accounts receivable transactions are processed accurately and timely while maintaining accurate customer records in the ERP system. Works with customers and internal teams to resolve outstanding balances, support cash flow objectives, and maintain compliance with company policies and procedures. The role also supports month-end and year-end close, reporting, credit documentation, and audit requests, and identifies opportunities to improve accounts receivable processes. Regular attendance, punctuality, on-site work, and overtime as requested are required. The position involves working cooperatively across teams and managing multiple tasks in a fast-paced environment. Other duties may be assigned.

Requirements

Working knowledge of accounts receivable, billing, collections, cash application, and account reconciliation processes.
Three to five years of accounts receivable experience required.
Strong analytical, problem-solving, and reconciliation skills.
Strong attention to detail and commitment to data accuracy.
Effective written and verbal communication and customer service skills.
Ability to professionally manage collection activities and resolve customer account discrepancies.
Proficiency with Microsoft Office, particularly Excel.
Ability to work effectively with cross-functional teams, including Sales, Project Management, Operations, and Finance.
Ability to maintain confidentiality and appropriately handle sensitive financial and customer information.
Strong organizational skills and ability to manage multiple priorities and deadlines.
Ability to meet the physical demands described, with reasonable accommodations where applicable, including occasionally lifting or moving objects up to 25 pounds.

Nice To Haves

Associate’s or Bachelor’s degree in Accounting or Finance.
Experience in a manufacturing, project-based, or industrial environment.
Experience working with ERP systems and reporting tools.

Responsibilities

Prepare, review, and process customer invoices accurately and timely according to established billing requirements.
Apply and reconcile customer payments, identifying and resolving unapplied or unidentified cash.
Monitor accounts receivable aging and conduct collection activities on past-due accounts.
Communicate with customers about outstanding balances, payment status, invoice discrepancies, and account inquiries.
Research and resolve billing disputes, deductions, short payments, and other account discrepancies with Sales, Project Management, Operations, and Finance.
Maintain accurate customer account information and accounts receivable records in the ERP system.
Perform customer account reconciliations and help resolve aged or outstanding balances.
Assist with accounts receivable reports, aging reports, cash forecasts, and other requested financial information.
Support accounts-receivable-related month-end and year-end close activities, including reconciliations and reporting.
Assist with customer credit documentation, credit limits, and account maintenance as requested.
Provide accounts receivable documentation and supporting information for internal and external audits.
Identify opportunities to improve accounts receivable processes, procedures, accuracy, and efficiency.
Maintain current knowledge of accounts receivable practices, procedures, systems, and software.
Maintain regular attendance, arrive punctually, work on-site, and work overtime as requested.
Work cooperatively with other teams and perform multiple tasks concurrently in a fast-paced environment.
Incorporate Kelvion’s Standard of Excellence, including quality, into products produced.
Follow company policies and procedures, including the Global Code of Business Principles, Code of Ethics and Business Conduct, Vision and Values, and Operational Framework.
Perform other duties as assigned.