Accounts Receivable Specialist

Kelvion Products Inc•Catoosa, OK

22d•Onsite

About The Position

Responsible for supporting day-to-day accounts receivable functions, including customer invoicing, cash application, collections, account reconciliation, and resolution of billing and payment discrepancies. The role ensures transactions are processed accurately and on time and customer records are maintained in the ERP system. It works with customers and internal teams to resolve outstanding balances, support cash flow objectives, and follow company policies and procedures. The position also supports month-end and year-end close, reporting, customer credit documentation, and audit requests. It identifies opportunities to improve AR processes and maintains current knowledge of relevant practices, procedures, systems, and software. Regular attendance, punctuality, on-site work, and overtime as requested are required. The employee must be able to collaborate across teams and handle multiple tasks in a fast-paced environment. The position supports Kelvion’s Standard of Excellence, including product quality, and requires adherence to company policies and procedures, including its codes, values, and operational framework.

Requirements

Working knowledge of accounts receivable, billing, collections, cash application, and account reconciliation processes.
Strong analytical, problem-solving, and reconciliation skills.
Strong attention to detail and commitment to data accuracy.
Effective written and verbal communication and customer service skills.
Ability to professionally manage collection activities and resolve customer account discrepancies.
Proficiency with Microsoft Office, particularly Excel.
Ability to work effectively with cross-functional teams, including Sales, Project Management, Operations, and Finance.
Ability to maintain confidentiality and appropriately handle sensitive financial and customer information.
Strong organizational skills and ability to manage multiple priorities and deadlines.
Three to five years of accounts receivable experience required.
Ability to meet the physical demands described, including occasional hand lifting or moving of objects up to 25 pounds.

Nice To Haves

An associate’s or bachelor’s degree in Accounting or Finance is preferred.
Experience with ERP or accounting systems.
Experience in a manufacturing, project-based, or industrial environment.
Experience working with ERP systems and reporting tools.

Responsibilities

Prepare, review, and process customer invoices accurately and promptly according to established billing requirements.
Apply and reconcile customer payments, identifying and resolving unapplied or unidentified cash.
Monitor accounts receivable aging and perform collection activities on past-due accounts.
Communicate with customers about balances, payment status, invoice discrepancies, and account inquiries.
Research and resolve billing disputes, deductions, short payments, and other discrepancies with Sales, Project Management, Operations, and Finance.
Maintain accurate customer account information and AR records in the ERP system.
Reconcile customer accounts and assist in resolving aged or outstanding balances.
Assist with AR reports, aging reports, cash forecasts, and other financial information as requested.
Support month-end and year-end AR close activities, including reconciliations and reporting.
Assist with customer credit documentation, credit limits, and account maintenance as requested.
Support internal and external audits by providing AR documentation and information.
Identify opportunities to improve AR processes, procedures, accuracy, and efficiency.
Maintain current knowledge of AR practices, procedures, systems, and software.
Attend work regularly and punctually, work on-site, and work overtime as requested.
Work cooperatively with other teams and perform multiple tasks concurrently in a fast-paced environment.
Incorporate Kelvion’s Standard of Excellence, including quality, into products produced.
Follow company policies and procedures, including the Global Code of Business Principles, Code of Ethics and Business Conduct, Vision and Values, and Operational Framework.
Perform other duties as assigned.