Accounts Receivable Specialist

Ella SA Contracting•San Antonio, TX

16d•Onsite

About The Position

We are seeking a detail-oriented, organized, and motivated Accounts Receivable (AR) Specialist to manage project billing and receivables for underground utilities operations. The position works closely with Operations and Accounting to ensure accurate billing, contractual compliance, and timely collections. The role is office-based in office trailers within an active construction equipment yard. The surrounding areas include gravel surfaces, dust, and heavy equipment. Work is primarily administrative, with occasional movement between office trailers and other areas of the property. The position is in a fast-paced construction environment requiring adaptability, organization, and multitasking. Compensation is a competitive salary based on experience. Benefits include health insurance, retirement plans, paid time off, and opportunities for professional development and career growth.

Requirements

At least 2 years of experience in accounts receivable, construction accounting, or project billing.
Experience preparing AIA progress billings or similar construction payment applications.
Understanding of accounts receivable processes, reconciliations, and collections.
Proficiency in Microsoft Excel and accounting software.
Strong organizational skills and ability to manage multiple projects and deadlines.
Excellent attention to detail, accuracy, and documentation.
Effective communication, problem-solving, and cross-departmental coordination skills.

Nice To Haves

Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
Experience in underground utilities, civil construction, public works projects, or commercial construction.
Familiarity with Foundation construction accounting software.
Experience with GCPay, Procore, Textura, or similar construction billing platforms.
Knowledge of construction contracts, retainage, change orders, and lien requirements.

Responsibilities

Prepare, review, and submit monthly AIA progress billings, including G702/G703 applications and supporting documentation.
Coordinate with Project Managers and customers to resolve billing discrepancies, rejections, and payment delays.
Maintain project billing schedules, track submission deadlines, and coordinate billing approvals with Project Managers.
Manage customer billing portals, including GCPay, Procore, Textura, and other client-specific systems.
Monitor outstanding receivables, follow up on overdue payments, and assist with collections efforts.
Maintain accurate billing records, application statuses, supporting documentation, and retainage tracking, including partial releases and final billing through closeout.
Record and reconcile customer payments within the accounting system.
Identify opportunities to improve billing accuracy, communication, and workflow efficiency.
Review contracts and billing requirements to ensure compliance with customer-specific procedures and deadlines.
Support project setup, budget imports, and contract adjustments within the accounting system.
Track approved change orders and coordinate updates to contract values, billing schedules, and accounting records.
Prepare and track lien notices, waivers, and other payment-related compliance documentation.
Assist with final billing reconciliation, contract closeout, and outstanding receivable verification.