Accounts Receivable Specialist
About The Position
The Accounts Receivable Specialist processes deposits and donor pledge payments, researches and records unrecorded deposits, and supports accounting reconciliations and reporting. The role works with the Federation development program, JCC operational programs, and the accounting program to import and review operational results, reconcile campaign results and balance sheet accounts, process donor statements, and record invoices, intercompany charges, and journal entries. The position also reviews childcare revenues, maintains a childcare census worksheet, and investigates unposted cash transactions. The specialist responds to customer inquiries, resolves issues, and collects receivables, including communicating with families about past-due accounts. The position serves as backup for the Accounts Payable Specialist and reports directly to the Controller. After training, the role offers a hybrid office/remote schedule.
Requirements
- Bachelor’s degree in accounting or business.
- Intermediate or advanced knowledge of multiple computer programs, or willingness and ability to learn them.
- Proficiency with Microsoft Excel and knowledge of spreadsheets, word processing, and other programs used to create pivot tables and dashboards.
- Ability to work independently or with others, manage multiple tasks, and work with minimal supervision.
- Strong verbal and written communication skills, including the ability to communicate clearly, professionally, concisely, and respectfully.
- Problem-solving, critical-thinking, and sound decision-making abilities.
- Professional appearance and demeanor.
- Excellent time-management, organizational, and prioritization skills.
Nice To Haves
- At least three years of accounts receivable experience is preferred.
- Dynamics 365 (CRM) experience is strongly preferred.
Responsibilities
- Process deposits, including checks, ACH, and credit cards, in the applicable software program.
- Record donor pledge payments in the Federation development program.
- Research unrecorded deposits and record the appropriate journal entries.
- Provide general ledger account information for new designations in the Federation development program.
- Reconcile monthly and year-to-date campaign results in the Federation development program to the general ledger.
- Import operational results from Federation development and JCC operational programs into the accounting program.
- Review daily operating results in the Federation development and JCC operational programs for reasonableness.
- Process monthly donor statements.
- Process withdrawals and account adjustments in the JCC operational program.
- Prepare, record, and distribute monthly invoices to applicable vendors.
- Record intercompany charges and related month-end journal entries.
- Respond to customer inquiries and resolve issues in a timely manner.
- Collect receivables, including communicating with families about past-due accounts.
- Understand and record journal entries in accordance with not-for-profit accounting standards.
- Convert operational results into pivot tables and import the results into the accounting program.
- Review monthly childcare revenues for reasonableness.
- Update the childcare census worksheet at month-end using JCC operational reports.
- Reconcile certain balance sheet accounts to the general ledger at month-end.
- Investigate and resolve unposted cash transactions with the accounting department.
- Serve as backup for the Accounts Payable Specialist.
Benefits
- Health, dental, vision, and life insurance for full-time staff; the organization contributes toward health and life insurance.
- Program allowing employees to take an advance on a portion of earned wages before the end of the biweekly payroll period.
- Free employee membership to the Shanna & Bryan Glazer Family JCC, including access to its fitness center, pool, programming, and childcare.
- Employee discounts on preschool, aftercare, and summer camp enrollment at the organization’s facilities.
- Discounts at the Shanna & Bryan Glazer Family JCC Event Center.
- Hybrid office/remote schedule after training.
