Accounts Receivable Specialist

Aston Carter•Hammond, IN

9d•$25 - $30•Onsite

About The Position

The Accounts Receivable Specialist manages high-volume cash application and accounts receivable activities, emphasizing accuracy, timeliness, and customer service. The role processes daily customer payments, maintains accurate account records, reconciles transactions, reviews new customer account setups, and supports follow-up on overdue balances. The position works with customers and internal teams to resolve payment questions and discrepancies, and assists the Accounting Manager with additional AR and accounting tasks as needed. This position is onsite at a modern corporate headquarters in Hammond, Indiana, five days per week. The accounting team has six members and is described as collaborative and close-knit, with an open-door leadership culture and opportunities for advancement. The standard schedule is 8:30 a.m. to 4:30 p.m., with flexibility in start and end times. Work consists of office-based accounting tasks using computers and standard business software.

Requirements

At least 2 years of accounting or accounts receivable experience.
Proven experience processing high-volume cash applications.
Experience accurately applying ACH, check, and credit card payments.
Experience with daily ACH posting and reconciliation.
Experience scanning, depositing, and recording checks in an organized manner.
Ability to match payments to remittance details and reconcile them to invoices and customer accounts.
Understanding of how misapplied cash affects AR aging and customer relationships.
Ability to identify and resolve discrepancies before they escalate.
Understanding of basic cash controls and payment-processing timeliness requirements.
Ability to review and interpret AR aging reports and determine appropriate follow-up actions.
Strong written and verbal communication skills, including clear, professional AR-related emails.
Ability to manage daily transactional volume while maintaining accuracy and attention to detail.
Ability to multitask, prioritize responsibilities, and meet deadlines in a fast-paced environment.

Responsibilities

Process daily cash applications, including ACH payments, credit card transactions, and check deposits, accurately.
Record and reconcile daily ACH activity, ensuring transactions are correctly posted and balanced.
Scan, deposit, and record customer checks in a timely and organized manner.
Match customer payments to appropriate accounts, invoices, and remittance details.
Review and set up new customer accounts, ensuring required information is complete and accurate.
Review accounts receivable aging reports and follow up with customers about past-due balances as needed.
Monitor and respond promptly to accounts receivable email requests with clear, professional communication.
Maintain and update customer account information for accuracy and completeness.
Reconcile payments to invoices and customer accounts, identifying and resolving discrepancies.
Apply basic cash controls and meet payment-processing timeliness requirements.
Communicate professionally with customers regarding payment questions and account status.
Collaborate with internal teams on account issues and escalate matters to the Accounting Manager when appropriate.
Use AR aging reports to identify trends, determine follow-up actions, and support collections efforts.
Assist the Accounting Manager with additional accounts receivable and accounting tasks as needed.