Accounts Receivable Specialist

Genius•Los Angeles, CA

7d•Hybrid

About The Position

The Accounts Receivable Specialist oversees Genius’s order-to-cash process and accounts receivable activities. The role supports accurate, timely financial transactions and requires strong organization, attention to detail, analytical ability, and effective communication with internal and external stakeholders. Responsibilities include credit review, invoicing, collections, payment application, account reconciliation, reporting, and resolving customer billing issues. The role is based in the Los Angeles area and requires onsite work at the Beverly Hills office 3–4 days per week, or as needed.

Requirements

At least 3 years of experience in accounts receivable or a similar financial role.
Experience with ERP systems is required; NetSuite is preferred.
Proficiency in Google Workspace and Microsoft Office, particularly Excel.
Strong customer communication skills, including email and phone communication.
Strong analytical and problem-solving skills.
Excellent attention to detail and accuracy.
Ability to handle sensitive and confidential information with discretion.
Strong communication and interpersonal skills, with the ability to interact professionally with customers and team members.
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
Must be located in the Los Angeles area and able to work onsite in Beverly Hills 3–4 days per week, or as needed.

Nice To Haves

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

Responsibilities

Review credit applications, obtain trade references, pull credit reports, and make recommendations regarding credit terms.
Generate accurate and timely customer invoices.
Ensure payments are received within established terms or agreed payment arrangements.
Verify, classify, compute, post, and record accounts receivable transactions.
Reconcile customer accounts, investigate discrepancies, and follow up to resolve issues.
Maintain accurate and current records of accounts receivable transactions and customer communications.
Respond promptly to customer inquiries about billing issues, payment arrangements, and account status.
Send bill reminders and contact clients to facilitate payment of due invoices.
Record and apply daily customer payments made by wire, ACH, check, PayPal, and other methods to the correct accounts.
Reconcile the accounts receivable ledger monthly to ensure payments are accounted for and properly posted.
Perform daily reconciliation of deposits and postings between bank deposits, A/R subledger accounts, and the general ledger.
Develop relationships with internal and external parties.
Generate daily reports detailing accounts receivable status.
Review overdue accounts receivable balances and communicate findings to key stakeholders.
Monitor banking activities for irregularities and identify and resolve discrepancies.
Perform other ad hoc duties as assigned.