Accounts Receivable Coordinator

Society for Mining, Metallurgy & Exploration- • Centennial, CO

12d • $24 - $29 • Hybrid

About The Position

The Accounts Receivable (AR) Coordinator manages incoming payments and invoicing, maintains accurate customer accounts, and supports timely collection of outstanding balances for stakeholders such as advertisers and sponsors. The position requires knowledge of accounting principles, experience with accounts receivable systems, attention to detail, and strong customer service skills. The coordinator works with customers, sales staff, outside advertising representatives, and accounting personnel on billing, cash application, account reconciliations, and collections.

This full-time, non-exempt role is based in a hybrid work arrangement. During the first 90 days, the schedule is Monday through Thursday in the office and Friday remote. After that period, Tuesday and Wednesday are in-office days; Monday, Thursday, and Friday are eligible for remote work. The position may involve travel every other year to attend the Annual Conference.

Requirements

• High school diploma or equivalent.
• General accounting courses through high school or college.
• At least 2 years of accounting or related experience.
• Understanding of accounting principles.
• Experience working with accounts receivable systems.
• Strong attention to detail.
• Excellent customer service skills.

Responsibilities

• Generate and distribute invoices, statements, and payment reminders.
• Process and post customer payments received by check, ACH, credit card, wire transfer, and online payment systems.
• Maintain accurate customer account records and resolve billing discrepancies.
• Monitor aging reports and follow up on overdue accounts.
• Conduct collection efforts professionally and with a customer-focused approach.
• Research and resolve payment variances, short payments, unapplied cash, and disputed invoices.
• Process monthly commission payments for Advertising Representatives.
• Apply customer payments accurately and promptly in the AR system, including bank payments received through lockbox.
• Reconcile the accounts receivable subledger to the general ledger.
• Prepare account reconciliations and investigate outstanding balances.
• Assist with month-end and year-end receivables closing activities, including journal entries.
• Support audit requests by providing documentation and account analysis.
• Make bank deposits as needed.
• Respond to customer questions about invoices, account balances, and payment status.
• Work with internal departments to resolve customer billing and account issues.
• Maintain positive customer relationships while following credit and collection policies.
• Meet regularly with Advertising Representatives to review account status and support timely collection of balances.
• Prepare aging and other accounts receivable reports for management.
• Identify trends in delinquent accounts and recommend corrective actions.
• Help develop and document accounts receivable procedures and internal controls.
• Participate in continuous improvement efforts to streamline billing and collections.
• Develop expertise in Ad Orbit and re: Members to complete daily tasks, update products as needed, and identify available reports or reporting needs.
• Stay current on best practices and developments through training.
• Support the Media Sales Manager with reports and insertion order backup.
• Keep customer information private and safeguard company information.
• Perform other related duties as assigned.

Benefits

• Competitive compensation.
• 8% bonus potential based on achievement of defined goals.
• Safe Harbor 401(k) plan with a 3% automatic match.
• 401(k) elective deferral match of 80% of the first 5% contributed by the employee.
• Medical insurance.
• Dental insurance.
• Vision insurance.
• FSA or HSA.
• Short-term disability insurance.
• Employer-paid life insurance.
• Employer-paid long-term disability.
• Travel assistance.
• Employee Assistance Program (EAP).
• Sick leave.
• Vacation.
• Holidays, including Winter Break office closure from December 24 through January 1.
• Flexible work schedules, including a 9/80 work schedule option.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED