Accounts Receivable Coordinator
About The Position
The Accounts Receivable Coordinator supports Safety National’s financial operations by managing premium billing, accounts receivable collections, and account reconciliations across the Excess, Primary, and Bond business lines. The role works with brokers and internal teams to resolve outstanding balances, research discrepancies, and ensure accurate and timely financial transactions. It processes and reconciles premium invoice batches, monitors credit balances, coordinates refunds and write-offs, and assists with monthly accounting activities such as journal entries, account reconciliations, and financial system reconciliations. The coordinator prepares documentation for monthly accounts receivable meetings, responds to internal and external audit requests, and supports premium finance inquiries. Additional duties include maintaining broker contact information, updating accounts receivable procedures, and participating in user acceptance testing for billing and accounts receivable systems. The role requires prioritizing competing responsibilities, communicating effectively, and delivering strong customer service while working independently as part of a collaborative team. This is a non-exempt position. Employees must clock in and out for all hours worked and are eligible for overtime for hours worked over 40 in a workweek. The position follows a hybrid schedule with at least three days per week in Safety National’s St. Louis Corporate Office. Employees must submit work-from-home requests and follow the company’s Work From Home policy. The position also includes protecting the confidentiality, integrity, and availability of information and technology assets in accordance with company policies, standards, and procedures.
Requirements
- Excellent verbal and written communication skills and the ability to establish and maintain positive working relationships with internal and external stakeholders.
- Strong attention to detail, accuracy, organization, and accountability.
- Ability to manage multiple priorities, meet deadlines, and work independently while maintaining consistent and predictable attendance.
- Strong analytical and problem-solving skills, including identifying accounting discrepancies and working toward effective resolutions.
- Commitment to following established procedures and delivering excellent customer service.
- Proficiency in Microsoft Office applications, including Word and Excel, and other business office applications.
- Must be presently authorized to work in the U.S. without requiring work authorization sponsorship from the company now or in the future.
Nice To Haves
- A four-year degree in Accounting or a related field.
- Three or more years of experience in the insurance industry or other relevant professional experience.
- Previous experience in accounts receivable collections, premium billing, or related accounting functions.
- Experience preparing journal entries, performing account reconciliations, and supporting monthly financial closing activities.
- Familiarity with Oracle, PeopleSoft, or similar financial accounting systems.
- Experience using ImageNow or similar document management applications.
- Experience supporting internal and external audits, researching account discrepancies, and resolving outstanding balances.
- Familiarity with user acceptance testing for financial or billing systems.
Responsibilities
- Manage premium billing, accounts receivable collections, and account reconciliations across Excess, Primary, and Bond business lines.
- Collaborate with brokers and internal teams to resolve outstanding balances and research discrepancies.
- Process and reconcile premium invoice batches.
- Monitor credit balances and coordinate refunds and write-offs.
- Assist with monthly accounting activities, including journal entries, account reconciliations, and financial system reconciliations.
- Prepare documentation for monthly accounts receivable meetings.
- Respond to internal and external audit requests.
- Support premium finance inquiries.
- Maintain broker contact information and update accounts receivable procedures.
- Participate in user acceptance testing for billing and accounts receivable systems.
- Protect information and technology assets against unauthorized disclosure, destruction, or alteration in accordance with company policies, standards, and procedures.
Benefits
- Competitive compensation, including base salary, holiday bonus, and incentive awards.
- Generous health, dental, and vision coverage.
- Health savings accounts.
- 401(k) retirement savings match.
- Annual profit-sharing contribution.
- Adoption, fertility, and surrogacy benefits.
- Generous paid time off and paid holidays.
- Paid parental and caregiver leave.
- Hybrid work environment.
- Company-paid life insurance and disability coverage.
- Professional growth and development opportunities.
- Employee recognition and well-being programs.
- Tuition reimbursement.
- Wellness perks.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
