Accounts Payable Specialist

CSafe Global•Monroe, OH

2h•Hybrid

About The Position

CSafe is seeking an Accounts Payable Specialist to manage vendor invoice and payment processing, vendor master data, VAT reclaims, and the AP month-end close at its World Headquarters in Monroe, Ohio. This hybrid role partners with global teams, serves as a primary contact for vendors, and supports strong internal controls. The position reports to the Controller. CSafe provides temperature-management packaging solutions for pharmaceutical cold-chain shipping. The company describes its team culture as curious, humble, accountable, and entrepreneurial, with a patient-centered focus and commitment to innovation. The role includes processing invoices and payments, maintaining vendor records, reconciling statements, supporting monthly close and tax reporting, handling VAT reclaim claims, training others, and improving AP processes and automation. The position requires working in the office three to four days per week.

Requirements

High school diploma or GED.
Four to five years of full-cycle accounts payable experience.
Solid understanding of full-cycle AP and basic accounting, including VAT reclaim experience.
Working knowledge of Sage X3, Medius, and Excel, including pivot tables and XLOOKUP.
Experience processing payments and pulling reports in bank portals.
Strong written and verbal communication skills, including experience handling vendor inquiries and training others.
Strong attention to detail and organization, with the ability to prioritize in a deadline-driven environment.
High integrity and ability to maintain strict confidentiality.

Nice To Haves

Associate’s degree in Accounting or equivalent.
Experience in an international, multi-entity company.

Responsibilities

Process more than 100 invoices weekly in the ERP and AP automation platform, applying accurate GL coding.
Perform two- and three-way purchase order matching and resolve discrepancies with business partners and vendors.
Route invoices for approval and process ACH, wire, check, and virtual card payments.
Maintain vendor master data, including W-9 and W-8 forms and banking details, and verify banking changes to prevent fraud.
Manage payment templates and ACH debit controls in bank portals.
Reconcile vendor statements and resolve open items, credits, and duplicate payments.
Serve as the primary contact for external vendors and global teams regarding invoice and payment inquiries.
Complete the monthly AP close, ensuring invoices and payments are posted by cutoff.
Manage and provide the AP aging report, and research and resolve past-due and aged items.
Report received but unapproved invoices to support accruals.
Gather, compile, and submit VAT reclaim claims and track them through recovery.
Prepare annual 1099 reporting and support sales and use tax review and internal and external audits.
Train others on AP processes, policies, and procedures.
Identify and drive AP process improvements and automation, including Medius and e-payments.