Accounts Payable Specialist
About The Position
The Accounts Payable Specialist supports a variety of accounts payable processes, including vendor invoice processing, employee Travel & Entertainment reimbursements, Purchase Card (P-Card) processes, and maintenance of accounts payable records. The role supports business operations in a fast-paced environment with a variety of invoice documents and supplier types. The Accounts Payable Department is fully automated: invoices are imaged through automation software, routed electronically to buyers for approval, and vouchered by Accounts Payable. This position is onsite full time at the company’s Santa Rosa, California offices.
Requirements
- At least 2 years of experience in financial data processing in a high-volume Accounts Payable setting.
- Intermediate Excel skills.
- Ability to set priorities and meet deadlines in a fast-paced environment.
- Accuracy and reliability in daily work, with effective and efficient communication skills to support customers and departments.
- Strong organization and attention to detail.
- Ability to work independently as directed and as part of a group.
Nice To Haves
- Associate degree preferred.
- Experience with JD Edwards ERP system and Concur Travel & Expense is highly desirable.
Responsibilities
- Manage full-cycle accounts payable, including vendor invoices, wire and vendor payments, and month-end close accounting activities.
- Assist with accounts payable month-end closing and accruals, including account reconciliations, while meeting individual deadlines and ensuring accurate, timely deliverables.
- Audit Concur expense reports.
- Respond to vendor inquiries by email and phone.
- Accurately process and review/verify invoices in the AP automation system.
- Resolve invoice rejections.
- Process mail and review vendor statements.
- Pay invoices using the company card.
- Assist with 1099 preparation and review.
- Assist with weekly check runs.
- Process utility bills.
Benefits
- Medical, dental, vision, disability, and life insurance.
- 401(k) with employer match.
- Generous time off, including vacation, holidays, and paid health time.
- Paid volunteer time.
- Learning and development opportunities.
- Virtual mental health and coaching visits through Modern Health.
- Wine discounts.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
