Accounts Payable Specialist

Whitestone Associates, Inc. • Warren Township, NJ

5d • $26 - $30 • Onsite

About The Position

Whitestone Associates, Inc. is a 100% employee-owned Geotechnical and Environmental consulting firm with offices throughout the eastern United States. The Accounts Payable Specialist will support the finance department by processing vendor payments, maintaining vendor relationships and records, assisting with vendor compliance, reviewing employee expenses and credit card statements, reconciling transactions, and supporting month-end close activities. This is a fully in-office, on-site position.

Requirements

• Minimum of 1 year of experience in a similar role.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, including Outlook and Excel.

Nice To Haves

• Associate or bachelor's degree in Business Administration, Accounting, or a similar field.
• Experience managing accounts payable in a professional services environment.

Responsibilities

• Ensure accurate and timely processing of vendor payments, maintain vendor relationships, and contribute to the efficiency of the finance department.
• Assist with vendor compliance by obtaining required documentation from current and prospective vendors, including Certificates of Insurance and Subcontractor Agreements.
• Review and process employee expense reports and credit card statements.
• Reconcile accounts payable transactions and resolve discrepancies in a timely manner.
• Assist with month-end closing activities, including accruals, reconciliations, and reporting.
• Maintain detailed and accurate transaction records.

Benefits

• Employee Stock Ownership Program, offered at no cost to each eligible employee.
• Medical insurance.
• Dental insurance.
• Vision insurance.
• Health and dependent care Flexible Spending Accounts.
• Traditional and Roth 401(k) plans with company match.
• Long-term and short-term disability insurance.
• Company-sponsored life and AD&D insurance.
• Multiple AFLAC insurance products.
• Pet insurance.
• Identity theft protection.
• Group legal plan.
• Multiple corporate discount programs.
• Employee Assistance Program (EAP).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed