Accounts Payable Specialist

Nebraska Public Power District•Columbus, OH

5d•Onsite

About The Position

Nebraska Public Power District (NPPD) is hiring an Accounts Payable Specialist at its Columbus General Office in Columbus, Nebraska. The position reports to the Accounts Payable Supervisor and is responsible for accurate vendor invoice processing in accordance with District policies, tax regulations, and financial controls. The specialist handles invoice matching, early-payment discounts, blanket purchase order monitoring, and routing workflows in systems such as KOFAX, SAP, and Concur. The role also researches and resolves discrepancies with purchasing, receiving, and vendors; verifies vendor accounts, discounts, credits, and balances; and responds to related inquiries. Additional responsibilities include coordinating payment scheduling with Treasury and Accounting; processing payments by check, ACH, wire transfer, or virtual credit card; administering WEX fuel card and Wells Fargo purchasing card programs; supporting Concur Travel and Expense processes; maintaining wire payment documentation; and assisting with month-end and year-end accounting activities. The specialist is expected to maintain confidentiality, follow security policies and Nebraska sales/use tax and 1099 requirements, and work professionally and collaboratively with internal and external partners. Travel may fluctuate according to business needs. NPPD offers a competitive starting salary and an excellent benefits package. The monthly typical starting salary range for Pay Grade 8 is $4,184 to $5,126. Employees may also be eligible for an Annual Incentive Program.

Requirements

Bachelor's degree in business, finance, accounting, or a related field; or an associate degree in one of these areas plus at least 2 years of accounts payable, finance, accounting, or business experience; or a high school diploma/GED plus at least 4 years of such experience.
Ability to handle multiple duties, set priorities, organize workload, and work under tight deadlines.
Attention to detail and a questioning attitude.
Effective analytical, communication, proofreading, problem-solving, and customer-service skills.
Excellent organizational and time-management skills.
Ability to work independently and collaboratively in a team environment.
Ability to prioritize tasks, manage workload efficiently, and meet deadlines in a fast-paced environment.

Nice To Haves

Knowledge of sales and use tax regulations and 1099 reporting requirements.
Knowledge of and experience working with SAP or a similar ERP or invoicing software system.

Responsibilities

Process vendor invoices accurately and in compliance with established policies, regulations, and financial controls.
Obtain required invoice approvals before posting and follow records-retention processes, particularly for confidential or business-sensitive invoices.
Review and process special pay requests through Nintex and related documentation for completeness and compliance; maintain current SharePoint records.
Review invoices for early-payment discounts and prioritize processing to maximize savings and avoid late fees.
Enter invoice data and route approvals through systems such as KOFAX, SAP, and Concur in a timely manner.
Match invoices to purchase orders, monitor blanket purchase orders, and notify Procurement of remaining balances.
Research and resolve invoice discrepancies in collaboration with purchasing teams, receiving teams, vendors, Buyers, and Specialists.
Verify vendor account activity and the accurate application of discounts, credits, outstanding balances, and payments; follow up on account statements and payment issues.
Respond to invoice inquiries and address issues involving sales tax, vendor information, missing purchase order numbers or invoices, payment verification, quantities, pricing, and delivery details.
Apply Nebraska sales and use tax laws and 1099 withholding requirements when posting invoices and calculating applicable withholding.
Coordinate payment scheduling with Treasury and Accounting based on cash availability and vendor incentives.
Process payments by check, ACH, wire transfer, or virtual credit card twice weekly or as needed, after researching potential duplicate invoices.
Maintain documentation for wire payments and follow up on outstanding checks, voids, and reissues.
Administer WEX fuel card and Wells Fargo purchasing card programs and support teammates with Concur Travel and Expense processes.
Assist with month-end and year-end accounting activities.
Identify workflow improvements and implement best practices.
Perform other duties as assigned.