Accounts Payable Specialist

Air Wisconsin Airlines • Appleton, WI

42d

About The Position

This role applies standard concepts, practices, and procedures within the accounts payable function, adapting to changes in guidelines and applying exceptions when authorized. The specialist will verify, research problems, and ensure timely and authorized payment of invoices and payment requests, including those requiring immediate processing and approval. This position involves coding invoices, maintaining spreadsheets for expense monitoring, and collaborating with other departments to optimize early payment discounts and avoid penalties. The role also includes processing expense reports, analyzing vendor account reconciliations, and partnering with vendors and internal departments to resolve accounts payable issues. Additionally, the specialist will gather and report statistical information monthly and train departments on accounts payable procedures.

Requirements

• One year experience in bookkeeping or accounting.
• Ability to perform a volume of numerical detailed work with a high degree of accuracy.
• High degree of professionalism and ability to keep sensitive information confidential.
• Judgment and initiative necessary to determine priorities to meet various deadlines and accuracy of invoices.
• Must suggest/implement new policies and procedures to improve internal control and efficiency of banking and Accounts Payable systems.
• Proficiency in Microsoft Word and Excel

Nice To Haves

• NetSuite experience is highly desired
• Associate degree in accounting or equivalent experience
• Problem solving
• Analytical Ability
• Interpersonal Skills
• Communication Skills

Responsibilities

• Verifies, researches problems, and ensures timely and authorized payment of invoices and payment requests, including invoices that need immediate processing and approval.
• Codes invoices and maintains spreadsheets to monitor expenses according to the corporate chart of accounts, special instructions, or circumstances.
• Collaborates with other departments to take advantage of early payment discounts and to avoid late payment penalties and processing daily payments.
• Processes expense reports through analysis of information, validates input, approval flow and audit compliance.
• Analyzes vendor account reconciliations, research and resolves any outstanding issues.
• Partners with vendors, stations, employees, and other departments, on accounts payable issues, documenting procedures for non-routine vendors and processes.
• Gathers and reports statistical information monthly relating to landings, passengers, freight, and mail.
• Advises and trains departments on invoice and expense report coding, approval requirements and procedures as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree