Accounts Payable Specialist

DHRM•Lexington, VA

21d•Onsite

About The Position

The Virginia Military Institute is hiring a full-time Financial Services Accounts Payable Specialist in the Procurement/Accounts Payable Department. The role serves as the point of contact for processing State-related payments and provides primary backup support for local fund expenditures and Institute travel reimbursements. This position is onsite in Lexington, Virginia.

Requirements

Knowledge of basic accounting principles and processes.
Strong general math skills.
Strong interpersonal, customer service, and communication skills.
Proficiency with computer software and programs such as MS Outlook, Word, and Excel.

Nice To Haves

Experience with Ellucian Colleague or a similar financial accounting system.
Familiarity with the Commonwealth’s Accounting Policies & Procedures Manual (CAPP Manual).
Prior Accounts Payable experience.

Responsibilities

Ensure the propriety of Institute expenditures.
Confirm that disbursement requests have adequate supporting documentation and all necessary approvals.
Review disbursement requests and invoices for mathematical accuracy and appropriate expenditure code assignment.
Verify expenses against Colleague purchase orders and/or eVA orders, as applicable; document discrepancies and resolve them with the Purchasing Office before processing.
Process vouchers in a timely manner to meet prompt payment deadlines.
Research and respond to questions from departments and vendors about paid and unpaid invoice status.
Process stop payments as necessary.
Generate daily reports and reconcile disbursements.
Assist with processing local fund and travel vouchers as required.
Ensure 1099-reportable payments are properly recorded when processed for payment.
Ensure vendors are properly entered into Colleague and obtain the respective COVA Form W-9.