Accounts Payable Specialist

Parkhill • Lubbock, TX

4d • Hybrid

About The Position

The Accounts Payable Specialist supports full-cycle vendor billing, subconsultant invoices, project cost coding, and lien waivers. The role bridges traditional accounting with project-based financial tracking to help ensure smooth cash flow across multiple job sites. It requires strong attention to detail, problem-solving skills, and daily management of a high volume of transactions. This is a full-time, hourly position paid bi-weekly.

Requirements

• Two or more years of accounts payable or related accounting experience preferred.
• Experience processing high volumes of invoices and managing multiple priorities in a deadline-driven environment.
• Working knowledge of invoice processing, vendor account reconciliation, payment procedures, and basic accounting principles.
• Strong attention to detail and ability to identify and resolve discrepancies.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong organizational, communication, and customer service skills.
• Ability to collaborate effectively with vendors, project teams, and accounting personnel.

Nice To Haves

• Associate degree in Accounting, Finance, Business Administration, or a related field; equivalent relevant experience may be considered.
• Experience with accounting or enterprise resource planning (ERP) systems.
• Experience with project-based accounting, including project and phase coding, consultant invoices, or subcontractor payments.

Responsibilities

• Process vendor, consultant, and subcontractor invoices accurately and in accordance with established procedures and approval requirements.
• Review invoices for accuracy, completeness, appropriate documentation, and proper general ledger, project, and phase coding.
• Enter invoices and related financial information into the accounting system and maintain accurate accounts payable records.
• Coordinate invoice approvals with project teams, Project Accountants, and other internal stakeholders to support timely processing and payment.
• Reconcile vendor statements, research discrepancies, and resolve outstanding invoice and payment issues.
• Respond to vendor, consultant, and subcontractor inquiries regarding invoice status, payment timing, and account discrepancies.
• Maintain vendor records and supporting documentation, including tax forms, banking information, lien waivers, and certificates of insurance when applicable.
• Assist with payment processing, including preparing payment runs and reviewing invoices for payment readiness.
• Support month-end and year-end close activities by reviewing outstanding invoices, identifying accrual needs, and providing requested documentation.
• Maintain organized records and follow established accounts payable policies, internal controls, and documentation requirements.
• Identify invoice processing issues and recommend opportunities to improve accuracy, efficiency, and workflow consistency.
• Perform other duties as assigned.

Benefits

• Hybrid/flexible work schedules and a flexible work environment.
• Generous paid time off and paid holidays.
• Specialized training and continuing education.
• Professional licensing support.
• Intern development programs and University of Parkhill.
• Multiple health plan options.
• Flexible spending account for dependent care.
• Health savings account contributions.
• Employer 401(k) contribution.
• Employer-paid basic life insurance.
• Short- and long-term disability coverage.
• Performance bonuses.
• Mental health care.
• Culture committees.
• Wellness program.
• Charitable giving match.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree